Label allcompleteddigital files withdestructiondatesGo throughTeams foldersand find anyunnecessaryitemsRe-evaluateone thing doneon paper andchange todigitalIdentify 10duplicateddocumentsthat can bedestroyedGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionGo throughsharepointpersonal filesto archive asappropriateCreate ato bedestroyedfolderUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadAttendlunch andlearn Feb19thWrite arecordsdestructionform and haveit signed offOrganizedigitalrecords innew DriveMapAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAdd aretentiondate to yourpersonalnotebookIdentify onephysicalprocess thatcan be madedigital and put itinto action Unsubscribefrom emailsyou do notneed toreceiveClearout trashfolderCleanupdesktopdocumentsClear outanyunnecessarypicturesSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationSet up aregularcalendarreminder tocheck your filesSpend an hourdedicated tosorting oldrecords fordestructionLook throughdigital drivesand identifyitems that havemet retentionClear outdownloadsfolderLabelcompletedphysical files inoffice or cubiclewith destructiondatesLabel allcompleteddigital files withdestructiondatesGo throughTeams foldersand find anyunnecessaryitemsRe-evaluateone thing doneon paper andchange todigitalIdentify 10duplicateddocumentsthat can bedestroyedGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionGo throughsharepointpersonal filesto archive asappropriateCreate ato bedestroyedfolderUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadAttendlunch andlearn Feb19thWrite arecordsdestructionform and haveit signed offOrganizedigitalrecords innew DriveMapAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAdd aretentiondate to yourpersonalnotebookIdentify onephysicalprocess thatcan be madedigital and put itinto actionUnsubscribefrom emailsyou do notneed toreceiveClearout trashfolderCleanupdesktopdocumentsClear outanyunnecessarypicturesSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationSet up aregularcalendarreminder tocheck your filesSpend an hourdedicated tosorting oldrecords fordestructionLook throughdigital drivesand identifyitems that havemet retentionClear outdownloadsfolderLabelcompletedphysical files inoffice or cubiclewith destructiondates

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Label all completed digital files with destruction dates
  2. Go through Teams folders and find any unnecessary items
  3. Re-evaluate one thing done on paper and change to digital
  4. Identify 10 duplicated documents that can be destroyed
  5. Go through the files in your office/cubicle organize and identify items for retention
  6. Go through sharepoint personal files to archive as appropriate
  7. Create a to be destroyed folder
  8. Upload a document into ORMS/send to department records coordinator for upload
  9. Attend lunch and learn Feb 19th
  10. Write a records destruction form and have it signed off
  11. Organize digital records in new Drive Map
  12. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  13. Add a retention date to your personal notebook
  14. Identify one physical process that can be made digital and put it into action
  15. Unsubscribe from emails you do not need to receive
  16. Clear out trash folder
  17. Cleanup desktop documents
  18. Clear out any unnecessary pictures
  19. Set up a meeting with Records Coordinator to discuss record health and organization
  20. Set up a regular calendar reminder to check your files
  21. Spend an hour dedicated to sorting old records for destruction
  22. Look through digital drives and identify items that have met retention
  23. Clear out downloads folder
  24. Label completed physical files in office or cubicle with destruction dates