Create ato bedestroyedfolderLabelcompletedphysical files inoffice or cubiclewith destructiondatesSet up aregularcalendarreminder tocheck your filesSpend an hourdedicated tosorting oldrecords fordestructionIdentify onephysicalprocess thatcan be madedigital and put itinto actionCleanupdesktopdocumentsRe-evaluateone thing doneon paper andchange todigitalWrite arecordsdestructionform and haveit signed offGo throughTeams foldersand find anyunnecessaryitemsIdentify 10duplicateddocumentsthat can bedestroyedSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationAttendlunch andlearn Feb19thClear outdownloadsfolderClear outanyunnecessarypicturesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAdd aretentiondate to yourpersonalnotebookUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadLabel allcompleteddigital files withdestructiondatesLook throughdigital drivesand identifyitems that havemet retentionGo throughsharepointpersonal filesto archive asappropriateOrganizedigitalrecords innew DriveMapGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionClearout trashfolder Unsubscribefrom emailsyou do notneed toreceiveCreate ato bedestroyedfolderLabelcompletedphysical files inoffice or cubiclewith destructiondatesSet up aregularcalendarreminder tocheck your filesSpend an hourdedicated tosorting oldrecords fordestructionIdentify onephysicalprocess thatcan be madedigital and put itinto actionCleanupdesktopdocumentsRe-evaluateone thing doneon paper andchange todigitalWrite arecordsdestructionform and haveit signed offGo throughTeams foldersand find anyunnecessaryitemsIdentify 10duplicateddocumentsthat can bedestroyedSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationAttendlunch andlearn Feb19thClear outdownloadsfolderClear outanyunnecessarypicturesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAdd aretentiondate to yourpersonalnotebookUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadLabel allcompleteddigital files withdestructiondatesLook throughdigital drivesand identifyitems that havemet retentionGo throughsharepointpersonal filesto archive asappropriateOrganizedigitalrecords innew DriveMapGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionClearout trashfolderUnsubscribefrom emailsyou do notneed toreceive

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Create a to be destroyed folder
  2. Label completed physical files in office or cubicle with destruction dates
  3. Set up a regular calendar reminder to check your files
  4. Spend an hour dedicated to sorting old records for destruction
  5. Identify one physical process that can be made digital and put it into action
  6. Cleanup desktop documents
  7. Re-evaluate one thing done on paper and change to digital
  8. Write a records destruction form and have it signed off
  9. Go through Teams folders and find any unnecessary items
  10. Identify 10 duplicated documents that can be destroyed
  11. Set up a meeting with Records Coordinator to discuss record health and organization
  12. Attend lunch and learn Feb 19th
  13. Clear out downloads folder
  14. Clear out any unnecessary pictures
  15. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  16. Add a retention date to your personal notebook
  17. Upload a document into ORMS/send to department records coordinator for upload
  18. Label all completed digital files with destruction dates
  19. Look through digital drives and identify items that have met retention
  20. Go through sharepoint personal files to archive as appropriate
  21. Organize digital records in new Drive Map
  22. Go through the files in your office/cubicle organize and identify items for retention
  23. Clear out trash folder
  24. Unsubscribe from emails you do not need to receive