Add aretentiondate to yourpersonalnotebookUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAttendlunch andlearn Feb19thSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationIdentify 10duplicateddocumentsthat can bedestroyedCleanupdesktopdocumentsClear outdownloadsfolderWrite arecordsdestructionform and haveit signed offRe-evaluateone thing doneon paper andchange todigitalSet up aregularcalendarreminder tocheck your filesLabel allcompleteddigital files withdestructiondatesCreate ato bedestroyedfolderGo throughTeams foldersand find anyunnecessaryitems Unsubscribefrom emailsyou do notneed toreceiveGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionOrganizedigitalrecords innew DriveMapIdentify onephysicalprocess thatcan be madedigital and put itinto actionGo throughsharepointpersonal filesto archive asappropriateClear outanyunnecessarypicturesSpend an hourdedicated tosorting oldrecords fordestructionLabelcompletedphysical files inoffice or cubiclewith destructiondatesLook throughdigital drivesand identifyitems that havemet retentionClearout trashfolderAdd aretentiondate to yourpersonalnotebookUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAttendlunch andlearn Feb19thSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationIdentify 10duplicateddocumentsthat can bedestroyedCleanupdesktopdocumentsClear outdownloadsfolderWrite arecordsdestructionform and haveit signed offRe-evaluateone thing doneon paper andchange todigitalSet up aregularcalendarreminder tocheck your filesLabel allcompleteddigital files withdestructiondatesCreate ato bedestroyedfolderGo throughTeams foldersand find anyunnecessaryitemsUnsubscribefrom emailsyou do notneed toreceiveGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionOrganizedigitalrecords innew DriveMapIdentify onephysicalprocess thatcan be madedigital and put itinto actionGo throughsharepointpersonal filesto archive asappropriateClear outanyunnecessarypicturesSpend an hourdedicated tosorting oldrecords fordestructionLabelcompletedphysical files inoffice or cubiclewith destructiondatesLook throughdigital drivesand identifyitems that havemet retentionClearout trashfolder

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
  1. Add a retention date to your personal notebook
  2. Upload a document into ORMS/send to department records coordinator for upload
  3. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  4. Attend lunch and learn Feb 19th
  5. Set up a meeting with Records Coordinator to discuss record health and organization
  6. Identify 10 duplicated documents that can be destroyed
  7. Cleanup desktop documents
  8. Clear out downloads folder
  9. Write a records destruction form and have it signed off
  10. Re-evaluate one thing done on paper and change to digital
  11. Set up a regular calendar reminder to check your files
  12. Label all completed digital files with destruction dates
  13. Create a to be destroyed folder
  14. Go through Teams folders and find any unnecessary items
  15. Unsubscribe from emails you do not need to receive
  16. Go through the files in your office/cubicle organize and identify items for retention
  17. Organize digital records in new Drive Map
  18. Identify one physical process that can be made digital and put it into action
  19. Go through sharepoint personal files to archive as appropriate
  20. Clear out any unnecessary pictures
  21. Spend an hour dedicated to sorting old records for destruction
  22. Label completed physical files in office or cubicle with destruction dates
  23. Look through digital drives and identify items that have met retention
  24. Clear out trash folder