Spend an hourdedicated tosorting oldrecords fordestructionGo throughTeams foldersand find anyunnecessaryitemsLabelcompletedphysical files inoffice or cubiclewith destructiondatesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneWrite arecordsdestructionform and haveit signed offIdentify onephysicalprocess thatcan be madedigital and put itinto actionAttendlunch andlearn Feb19thRe-evaluateone thing doneon paper andchange todigitalSet up aregularcalendarreminder tocheck your filesIdentify 10duplicateddocumentsthat can bedestroyedOrganizedigitalrecords innew DriveMapClear outanyunnecessarypicturesClearout trashfolderUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadClear outdownloadsfolderGo throughsharepointpersonal filesto archive asappropriateCreate ato bedestroyedfolderSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationLabel allcompleteddigital files withdestructiondatesCleanupdesktopdocuments Unsubscribefrom emailsyou do notneed toreceiveGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionAdd aretentiondate to yourpersonalnotebookLook throughdigital drivesand identifyitems that havemet retentionSpend an hourdedicated tosorting oldrecords fordestructionGo throughTeams foldersand find anyunnecessaryitemsLabelcompletedphysical files inoffice or cubiclewith destructiondatesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneWrite arecordsdestructionform and haveit signed offIdentify onephysicalprocess thatcan be madedigital and put itinto actionAttendlunch andlearn Feb19thRe-evaluateone thing doneon paper andchange todigitalSet up aregularcalendarreminder tocheck your filesIdentify 10duplicateddocumentsthat can bedestroyedOrganizedigitalrecords innew DriveMapClear outanyunnecessarypicturesClearout trashfolderUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadClear outdownloadsfolderGo throughsharepointpersonal filesto archive asappropriateCreate ato bedestroyedfolderSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationLabel allcompleteddigital files withdestructiondatesCleanupdesktopdocumentsUnsubscribefrom emailsyou do notneed toreceiveGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionAdd aretentiondate to yourpersonalnotebookLook throughdigital drivesand identifyitems that havemet retention

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Spend an hour dedicated to sorting old records for destruction
  2. Go through Teams folders and find any unnecessary items
  3. Label completed physical files in office or cubicle with destruction dates
  4. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  5. Write a records destruction form and have it signed off
  6. Identify one physical process that can be made digital and put it into action
  7. Attend lunch and learn Feb 19th
  8. Re-evaluate one thing done on paper and change to digital
  9. Set up a regular calendar reminder to check your files
  10. Identify 10 duplicated documents that can be destroyed
  11. Organize digital records in new Drive Map
  12. Clear out any unnecessary pictures
  13. Clear out trash folder
  14. Upload a document into ORMS/send to department records coordinator for upload
  15. Clear out downloads folder
  16. Go through sharepoint personal files to archive as appropriate
  17. Create a to be destroyed folder
  18. Set up a meeting with Records Coordinator to discuss record health and organization
  19. Label all completed digital files with destruction dates
  20. Cleanup desktop documents
  21. Unsubscribe from emails you do not need to receive
  22. Go through the files in your office/cubicle organize and identify items for retention
  23. Add a retention date to your personal notebook
  24. Look through digital drives and identify items that have met retention