Set up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationClear outdownloadsfolderLabel allcompleteddigital files withdestructiondatesCleanupdesktopdocumentsRe-evaluateone thing doneon paper andchange todigitalSet up aregularcalendarreminder tocheck your filesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAttendlunch andlearn Feb19thWrite arecordsdestructionform and haveit signed offGo throughsharepointpersonal filesto archive asappropriateClearout trashfolderGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionIdentify onephysicalprocess thatcan be madedigital and put itinto actionUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadCreate ato bedestroyedfolderLabelcompletedphysical files inoffice or cubiclewith destructiondatesOrganizedigitalrecords innew DriveMapGo throughTeams foldersand find anyunnecessaryitemsAdd aretentiondate to yourpersonalnotebook Unsubscribefrom emailsyou do notneed toreceiveLook throughdigital drivesand identifyitems that havemet retentionSpend an hourdedicated tosorting oldrecords fordestructionClear outanyunnecessarypicturesIdentify 10duplicateddocumentsthat can bedestroyedSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationClear outdownloadsfolderLabel allcompleteddigital files withdestructiondatesCleanupdesktopdocumentsRe-evaluateone thing doneon paper andchange todigitalSet up aregularcalendarreminder tocheck your filesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAttendlunch andlearn Feb19thWrite arecordsdestructionform and haveit signed offGo throughsharepointpersonal filesto archive asappropriateClearout trashfolderGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionIdentify onephysicalprocess thatcan be madedigital and put itinto actionUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadCreate ato bedestroyedfolderLabelcompletedphysical files inoffice or cubiclewith destructiondatesOrganizedigitalrecords innew DriveMapGo throughTeams foldersand find anyunnecessaryitemsAdd aretentiondate to yourpersonalnotebookUnsubscribefrom emailsyou do notneed toreceiveLook throughdigital drivesand identifyitems that havemet retentionSpend an hourdedicated tosorting oldrecords fordestructionClear outanyunnecessarypicturesIdentify 10duplicateddocumentsthat can bedestroyed

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Set up a meeting with Records Coordinator to discuss record health and organization
  2. Clear out downloads folder
  3. Label all completed digital files with destruction dates
  4. Cleanup desktop documents
  5. Re-evaluate one thing done on paper and change to digital
  6. Set up a regular calendar reminder to check your files
  7. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  8. Attend lunch and learn Feb 19th
  9. Write a records destruction form and have it signed off
  10. Go through sharepoint personal files to archive as appropriate
  11. Clear out trash folder
  12. Go through the files in your office/cubicle organize and identify items for retention
  13. Identify one physical process that can be made digital and put it into action
  14. Upload a document into ORMS/send to department records coordinator for upload
  15. Create a to be destroyed folder
  16. Label completed physical files in office or cubicle with destruction dates
  17. Organize digital records in new Drive Map
  18. Go through Teams folders and find any unnecessary items
  19. Add a retention date to your personal notebook
  20. Unsubscribe from emails you do not need to receive
  21. Look through digital drives and identify items that have met retention
  22. Spend an hour dedicated to sorting old records for destruction
  23. Clear out any unnecessary pictures
  24. Identify 10 duplicated documents that can be destroyed