Look throughdigital drivesand identifyitems that havemet retentionAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneCleanupdesktopdocumentsIdentify 10duplicateddocumentsthat can bedestroyedSet up aregularcalendarreminder tocheck your filesIdentify onephysicalprocess thatcan be madedigital and put itinto actionUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadRe-evaluateone thing doneon paper andchange todigitalGo throughTeams foldersand find anyunnecessaryitemsOrganizedigitalrecords innew DriveMapClear outanyunnecessarypicturesClear outdownloadsfolderWrite arecordsdestructionform and haveit signed offClearout trashfolderSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionAttendlunch andlearn Feb19th Unsubscribefrom emailsyou do notneed toreceiveCreate ato bedestroyedfolderLabel allcompleteddigital files withdestructiondatesSpend an hourdedicated tosorting oldrecords fordestructionGo throughsharepointpersonal filesto archive asappropriateLabelcompletedphysical files inoffice or cubiclewith destructiondatesAdd aretentiondate to yourpersonalnotebookLook throughdigital drivesand identifyitems that havemet retentionAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneCleanupdesktopdocumentsIdentify 10duplicateddocumentsthat can bedestroyedSet up aregularcalendarreminder tocheck your filesIdentify onephysicalprocess thatcan be madedigital and put itinto actionUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadRe-evaluateone thing doneon paper andchange todigitalGo throughTeams foldersand find anyunnecessaryitemsOrganizedigitalrecords innew DriveMapClear outanyunnecessarypicturesClear outdownloadsfolderWrite arecordsdestructionform and haveit signed offClearout trashfolderSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionAttendlunch andlearn Feb19thUnsubscribefrom emailsyou do notneed toreceiveCreate ato bedestroyedfolderLabel allcompleteddigital files withdestructiondatesSpend an hourdedicated tosorting oldrecords fordestructionGo throughsharepointpersonal filesto archive asappropriateLabelcompletedphysical files inoffice or cubiclewith destructiondatesAdd aretentiondate to yourpersonalnotebook

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Look through digital drives and identify items that have met retention
  2. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  3. Cleanup desktop documents
  4. Identify 10 duplicated documents that can be destroyed
  5. Set up a regular calendar reminder to check your files
  6. Identify one physical process that can be made digital and put it into action
  7. Upload a document into ORMS/send to department records coordinator for upload
  8. Re-evaluate one thing done on paper and change to digital
  9. Go through Teams folders and find any unnecessary items
  10. Organize digital records in new Drive Map
  11. Clear out any unnecessary pictures
  12. Clear out downloads folder
  13. Write a records destruction form and have it signed off
  14. Clear out trash folder
  15. Set up a meeting with Records Coordinator to discuss record health and organization
  16. Go through the files in your office/cubicle organize and identify items for retention
  17. Attend lunch and learn Feb 19th
  18. Unsubscribe from emails you do not need to receive
  19. Create a to be destroyed folder
  20. Label all completed digital files with destruction dates
  21. Spend an hour dedicated to sorting old records for destruction
  22. Go through sharepoint personal files to archive as appropriate
  23. Label completed physical files in office or cubicle with destruction dates
  24. Add a retention date to your personal notebook