Set up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationIdentify 10duplicateddocumentsthat can bedestroyedUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadIdentify onephysicalprocess thatcan be madedigital and put itinto actionLook throughdigital drivesand identifyitems that havemet retentionGo throughTeams foldersand find anyunnecessaryitemsGo throughsharepointpersonal filesto archive asappropriate Unsubscribefrom emailsyou do notneed toreceiveLabelcompletedphysical files inoffice or cubiclewith destructiondatesGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionAdd aretentiondate to yourpersonalnotebookSpend an hourdedicated tosorting oldrecords fordestructionOrganizedigitalrecords innew DriveMapWrite arecordsdestructionform and haveit signed offClearout trashfolderAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneCreate ato bedestroyedfolderClear outdownloadsfolderRe-evaluateone thing doneon paper andchange todigitalCleanupdesktopdocumentsClear outanyunnecessarypicturesLabel allcompleteddigital files withdestructiondatesSet up aregularcalendarreminder tocheck your filesAttendlunch andlearn Feb19thSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationIdentify 10duplicateddocumentsthat can bedestroyedUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadIdentify onephysicalprocess thatcan be madedigital and put itinto actionLook throughdigital drivesand identifyitems that havemet retentionGo throughTeams foldersand find anyunnecessaryitemsGo throughsharepointpersonal filesto archive asappropriateUnsubscribefrom emailsyou do notneed toreceiveLabelcompletedphysical files inoffice or cubiclewith destructiondatesGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionAdd aretentiondate to yourpersonalnotebookSpend an hourdedicated tosorting oldrecords fordestructionOrganizedigitalrecords innew DriveMapWrite arecordsdestructionform and haveit signed offClearout trashfolderAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneCreate ato bedestroyedfolderClear outdownloadsfolderRe-evaluateone thing doneon paper andchange todigitalCleanupdesktopdocumentsClear outanyunnecessarypicturesLabel allcompleteddigital files withdestructiondatesSet up aregularcalendarreminder tocheck your filesAttendlunch andlearn Feb19th

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Set up a meeting with Records Coordinator to discuss record health and organization
  2. Identify 10 duplicated documents that can be destroyed
  3. Upload a document into ORMS/send to department records coordinator for upload
  4. Identify one physical process that can be made digital and put it into action
  5. Look through digital drives and identify items that have met retention
  6. Go through Teams folders and find any unnecessary items
  7. Go through sharepoint personal files to archive as appropriate
  8. Unsubscribe from emails you do not need to receive
  9. Label completed physical files in office or cubicle with destruction dates
  10. Go through the files in your office/cubicle organize and identify items for retention
  11. Add a retention date to your personal notebook
  12. Spend an hour dedicated to sorting old records for destruction
  13. Organize digital records in new Drive Map
  14. Write a records destruction form and have it signed off
  15. Clear out trash folder
  16. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  17. Create a to be destroyed folder
  18. Clear out downloads folder
  19. Re-evaluate one thing done on paper and change to digital
  20. Cleanup desktop documents
  21. Clear out any unnecessary pictures
  22. Label all completed digital files with destruction dates
  23. Set up a regular calendar reminder to check your files
  24. Attend lunch and learn Feb 19th