Go throughsharepointpersonal filesto archive asappropriateClear outdownloadsfolderOrganizedigitalrecords innew DriveMapGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionRe-evaluateone thing doneon paper andchange todigitalWrite arecordsdestructionform and haveit signed offIdentify onephysicalprocess thatcan be madedigital and put itinto actionClear outanyunnecessarypicturesLabelcompletedphysical files inoffice or cubiclewith destructiondatesLabel allcompleteddigital files withdestructiondatesLook throughdigital drivesand identifyitems that havemet retentionSpend an hourdedicated tosorting oldrecords fordestructionCreate ato bedestroyedfolderGo throughTeams foldersand find anyunnecessaryitemsUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadAttendlunch andlearn Feb19thSet up aregularcalendarreminder tocheck your filesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationCleanupdesktopdocuments Unsubscribefrom emailsyou do notneed toreceiveAdd aretentiondate to yourpersonalnotebookIdentify 10duplicateddocumentsthat can bedestroyedClearout trashfolderGo throughsharepointpersonal filesto archive asappropriateClear outdownloadsfolderOrganizedigitalrecords innew DriveMapGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionRe-evaluateone thing doneon paper andchange todigitalWrite arecordsdestructionform and haveit signed offIdentify onephysicalprocess thatcan be madedigital and put itinto actionClear outanyunnecessarypicturesLabelcompletedphysical files inoffice or cubiclewith destructiondatesLabel allcompleteddigital files withdestructiondatesLook throughdigital drivesand identifyitems that havemet retentionSpend an hourdedicated tosorting oldrecords fordestructionCreate ato bedestroyedfolderGo throughTeams foldersand find anyunnecessaryitemsUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadAttendlunch andlearn Feb19thSet up aregularcalendarreminder tocheck your filesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationCleanupdesktopdocumentsUnsubscribefrom emailsyou do notneed toreceiveAdd aretentiondate to yourpersonalnotebookIdentify 10duplicateddocumentsthat can bedestroyedClearout trashfolder

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Go through sharepoint personal files to archive as appropriate
  2. Clear out downloads folder
  3. Organize digital records in new Drive Map
  4. Go through the files in your office/cubicle organize and identify items for retention
  5. Re-evaluate one thing done on paper and change to digital
  6. Write a records destruction form and have it signed off
  7. Identify one physical process that can be made digital and put it into action
  8. Clear out any unnecessary pictures
  9. Label completed physical files in office or cubicle with destruction dates
  10. Label all completed digital files with destruction dates
  11. Look through digital drives and identify items that have met retention
  12. Spend an hour dedicated to sorting old records for destruction
  13. Create a to be destroyed folder
  14. Go through Teams folders and find any unnecessary items
  15. Upload a document into ORMS/send to department records coordinator for upload
  16. Attend lunch and learn Feb 19th
  17. Set up a regular calendar reminder to check your files
  18. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  19. Set up a meeting with Records Coordinator to discuss record health and organization
  20. Cleanup desktop documents
  21. Unsubscribe from emails you do not need to receive
  22. Add a retention date to your personal notebook
  23. Identify 10 duplicated documents that can be destroyed
  24. Clear out trash folder