Upload adocument intoORMS/send todepartmentrecordscoordinator foruploadCreate ato bedestroyedfolderGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionLabel allcompleteddigital files withdestructiondatesWrite arecordsdestructionform and haveit signed offClear outdownloadsfolderRe-evaluateone thing doneon paper andchange todigitalSpend an hourdedicated tosorting oldrecords fordestructionClearout trashfolder Unsubscribefrom emailsyou do notneed toreceiveIdentify onephysicalprocess thatcan be madedigital and put itinto actionSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationAdd aretentiondate to yourpersonalnotebookSet up aregularcalendarreminder tocheck your filesLook throughdigital drivesand identifyitems that havemet retentionIdentify 10duplicateddocumentsthat can bedestroyedCleanupdesktopdocumentsLabelcompletedphysical files inoffice or cubiclewith destructiondatesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneClear outanyunnecessarypicturesAttendlunch andlearn Feb19thGo throughsharepointpersonal filesto archive asappropriateOrganizedigitalrecords innew DriveMapGo throughTeams foldersand find anyunnecessaryitemsUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadCreate ato bedestroyedfolderGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionLabel allcompleteddigital files withdestructiondatesWrite arecordsdestructionform and haveit signed offClear outdownloadsfolderRe-evaluateone thing doneon paper andchange todigitalSpend an hourdedicated tosorting oldrecords fordestructionClearout trashfolderUnsubscribefrom emailsyou do notneed toreceiveIdentify onephysicalprocess thatcan be madedigital and put itinto actionSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationAdd aretentiondate to yourpersonalnotebookSet up aregularcalendarreminder tocheck your filesLook throughdigital drivesand identifyitems that havemet retentionIdentify 10duplicateddocumentsthat can bedestroyedCleanupdesktopdocumentsLabelcompletedphysical files inoffice or cubiclewith destructiondatesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneClear outanyunnecessarypicturesAttendlunch andlearn Feb19thGo throughsharepointpersonal filesto archive asappropriateOrganizedigitalrecords innew DriveMapGo throughTeams foldersand find anyunnecessaryitems

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Upload a document into ORMS/send to department records coordinator for upload
  2. Create a to be destroyed folder
  3. Go through the files in your office/cubicle organize and identify items for retention
  4. Label all completed digital files with destruction dates
  5. Write a records destruction form and have it signed off
  6. Clear out downloads folder
  7. Re-evaluate one thing done on paper and change to digital
  8. Spend an hour dedicated to sorting old records for destruction
  9. Clear out trash folder
  10. Unsubscribe from emails you do not need to receive
  11. Identify one physical process that can be made digital and put it into action
  12. Set up a meeting with Records Coordinator to discuss record health and organization
  13. Add a retention date to your personal notebook
  14. Set up a regular calendar reminder to check your files
  15. Look through digital drives and identify items that have met retention
  16. Identify 10 duplicated documents that can be destroyed
  17. Cleanup desktop documents
  18. Label completed physical files in office or cubicle with destruction dates
  19. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  20. Clear out any unnecessary pictures
  21. Attend lunch and learn Feb 19th
  22. Go through sharepoint personal files to archive as appropriate
  23. Organize digital records in new Drive Map
  24. Go through Teams folders and find any unnecessary items