DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Who is responsible for records at the agency?
   Everyone
2. Information about information
   Metadata
3. Public Records Requests abbreviation
   PRR
4. How long to keep drafts
   One year
5. Of longterm historical value
   Archival
6. The agency has around 20 million in archive
   Emails
7. Agency which oversees records retention
   State Archives
8. Leela, Kristen and Emmy!
   Information Governance (formerly records & data) Team
9. Where you can find records forum recordings
   Teams
10. Average number of emails sent/received per day
    361 billion
11. Online platform with many programs' data
    YDO
12. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
13. Label to use for internal documents not exempt from disclosure
    Level 2
14. Loss or theft of sensitive information
    Breach
15. How long to keep staff meeting minutes
    Two years
16. Process for digitizing paper records
    Scanning Procedure
17. Offsite storage available to state agencies
    State Records Center
18. Policy outlining data security levels
    Information Asset Classification
19. A list of record types and how long to keep them
    Retention schedule
20. Instead of an attachment, send one of these
    Link
21. Average number of PRRs DEQ gets in a month
    200-300
22. If you need to keep one of these, forward to your email
    Text message
23. In an emergency, you can't work without them
    Vital records
24. A legal order to suspend record destructions
    Litigation Hold
25. Agency body overseeing management of records and data
    Information Governance Council
26. Oregon's Public Records Law
    ORS 192
27. Required before disposing of official records
    Destruction Form
28. Guidelines for where to store records
    File Storage Standards
29. Term for the length of time you need to keep a record
    Retention Period
30. Personal file storage in M365
    OneDrive
31. Number of DEQ boxes in offsite records storage
    10K+
32. A listing of all our agency's datasets
    Open Data Inventory
33. These are *not* public records under the law
    Voicemails
34. Data at this level and above must be locked or password protected
    Level 3
35. Central version of a file for retention purposes
    Official Record
36. Time period to respond to a public records request
    15 business days
37. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
38. Appropriate way to destroy sensitive information
    Shred
39. Shared format for document titles
    Naming convention
40. A duplicate that is not the official record
    Convenience Copy
41. Electronic recordkeeping solution using Content Manager
    ORMS
42. Acronym for searchable scanned documents
    OCR
43. Number of public records exemptions
    500+
44. Should only be used for transitory communications
    Teams Chats
45. Another name for Confidential Business Information
    Trade Secrets