DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Instead of an attachment, send one of these
   Link
2. Term for the length of time you need to keep a record
   Retention Period
3. Average number of emails sent/received per day
   361 billion
4. Public Records Requests abbreviation
   PRR
5. A duplicate that is not the official record
   Convenience Copy
6. Policy outlining data security levels
   Information Asset Classification
7. Where you can find records forum recordings
   Teams
8. Number of public records exemptions
   500+
9. Number of DEQ boxes in offsite records storage
   10K+
10. Acronym for searchable scanned documents
    OCR
11. Required before disposing of official records
    Destruction Form
12. Agency which oversees records retention
    State Archives
13. Online platform with many programs' data
    YDO
14. Guidelines for where to store records
    File Storage Standards
15. How long to keep staff meeting minutes
    Two years
16. Central version of a file for retention purposes
    Official Record
17. Process for digitizing paper records
    Scanning Procedure
18. A list of record types and how long to keep them
    Retention schedule
19. Of longterm historical value
    Archival
20. Agency body overseeing management of records and data
    Information Governance Council
21. Electronic recordkeeping solution using Content Manager
    ORMS
22. Loss or theft of sensitive information
    Breach
23. The agency has around 20 million in archive
    Emails
24. A legal order to suspend record destructions
    Litigation Hold
25. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
26. How long to keep drafts
    One year
27. Another name for Confidential Business Information
    Trade Secrets
28. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
29. Average number of PRRs DEQ gets in a month
    200-300
30. Time period to respond to a public records request
    15 business days
31. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
32. Should only be used for transitory communications
    Teams Chats
33. Offsite storage available to state agencies
    State Records Center
34. Shared format for document titles
    Naming convention
35. Who is responsible for records at the agency?
    Everyone
36. A listing of all our agency's datasets
    Open Data Inventory
37. Appropriate way to destroy sensitive information
    Shred
38. Personal file storage in M365
    OneDrive
39. If you need to keep one of these, forward to your email
    Text message
40. Label to use for internal documents not exempt from disclosure
    Level 2
41. These are *not* public records under the law
    Voicemails
42. Data at this level and above must be locked or password protected
    Level 3
43. Information about information
    Metadata
44. Oregon's Public Records Law
    ORS 192
45. In an emergency, you can't work without them
    Vital records