DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Data at this level and above must be locked or password protected
   Level 3
2. A list of record types and how long to keep them
   Retention schedule
3. Time period to respond to a public records request
   15 business days
4. Electronic recordkeeping solution using Content Manager
   ORMS
5. Who is responsible for records at the agency?
   Everyone
6. Leela, Kristen and Emmy!
   Information Governance (formerly records & data) Team
7. Agency body overseeing management of records and data
   Information Governance Council
8. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
   Data Governance
9. Label to use for internal documents not exempt from disclosure
   Level 2
10. Term for the length of time you need to keep a record
    Retention Period
11. Another name for Confidential Business Information
    Trade Secrets
12. Required before disposing of official records
    Destruction Form
13. Policy outlining data security levels
    Information Asset Classification
14. Online platform with many programs' data
    YDO
15. Number of DEQ boxes in offsite records storage
    10K+
16. Instead of an attachment, send one of these
    Link
17. A listing of all our agency's datasets
    Open Data Inventory
18. Loss or theft of sensitive information
    Breach
19. A legal order to suspend record destructions
    Litigation Hold
20. Number of public records exemptions
    500+
21. Oregon's Public Records Law
    ORS 192
22. Appropriate way to destroy sensitive information
    Shred
23. Process for digitizing paper records
    Scanning Procedure
24. In an emergency, you can't work without them
    Vital records
25. Where you can find records forum recordings
    Teams
26. How long to keep drafts
    One year
27. Acronym for searchable scanned documents
    OCR
28. If you need to keep one of these, forward to your email
    Text message
29. Public Records Requests abbreviation
    PRR
30. How long to keep staff meeting minutes
    Two years
31. Guidelines for where to store records
    File Storage Standards
32. These are *not* public records under the law
    Voicemails
33. Average number of PRRs DEQ gets in a month
    200-300
34. Of longterm historical value
    Archival
35. The agency has around 20 million in archive
    Emails
36. Should only be used for transitory communications
    Teams Chats
37. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
38. Shared format for document titles
    Naming convention
39. Agency which oversees records retention
    State Archives
40. Information about information
    Metadata
41. A duplicate that is not the official record
    Convenience Copy
42. Average number of emails sent/received per day
    361 billion
43. Personal file storage in M365
    OneDrive
44. Offsite storage available to state agencies
    State Records Center
45. Central version of a file for retention purposes
    Official Record