DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Agency body overseeing management of records and data
   Information Governance Council
2. Of longterm historical value
   Archival
3. Information about information
   Metadata
4. Agency which oversees records retention
   State Archives
5. Provision that prevents disclosure, such as privacy or trade secrets
   Exemption
6. Online platform with many programs' data
   YDO
7. Label to use for internal documents not exempt from disclosure
   Level 2
8. Instead of an attachment, send one of these
   Link
9. Oregon's Public Records Law
   ORS 192
10. How long to keep drafts
    One year
11. Appropriate way to destroy sensitive information
    Shred
12. Policy outlining data security levels
    Information Asset Classification
13. How long to keep staff meeting minutes
    Two years
14. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
15. Central version of a file for retention purposes
    Official Record
16. A list of record types and how long to keep them
    Retention schedule
17. Number of DEQ boxes in offsite records storage
    10K+
18. Another name for Confidential Business Information
    Trade Secrets
19. Term for the length of time you need to keep a record
    Retention Period
20. A listing of all our agency's datasets
    Open Data Inventory
21. Required before disposing of official records
    Destruction Form
22. The agency has around 20 million in archive
    Emails
23. Data at this level and above must be locked or password protected
    Level 3
24. Guidelines for where to store records
    File Storage Standards
25. Acronym for searchable scanned documents
    OCR
26. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
27. Offsite storage available to state agencies
    State Records Center
28. Shared format for document titles
    Naming convention
29. Average number of emails sent/received per day
    361 billion
30. A legal order to suspend record destructions
    Litigation Hold
31. Personal file storage in M365
    OneDrive
32. These are *not* public records under the law
    Voicemails
33. Who is responsible for records at the agency?
    Everyone
34. Electronic recordkeeping solution using Content Manager
    ORMS
35. If you need to keep one of these, forward to your email
    Text message
36. Public Records Requests abbreviation
    PRR
37. A duplicate that is not the official record
    Convenience Copy
38. Should only be used for transitory communications
    Teams Chats
39. In an emergency, you can't work without them
    Vital records
40. Number of public records exemptions
    500+
41. Process for digitizing paper records
    Scanning Procedure
42. Loss or theft of sensitive information
    Breach
43. Where you can find records forum recordings
    Teams
44. Time period to respond to a public records request
    15 business days
45. Average number of PRRs DEQ gets in a month
    200-300