DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Who is responsible for records at the agency?
   Everyone
2. Number of public records exemptions
   500+
3. Average number of PRRs DEQ gets in a month
   200-300
4. Required before disposing of official records
   Destruction Form
5. Time period to respond to a public records request
   15 business days
6. A duplicate that is not the official record
   Convenience Copy
7. Information about information
   Metadata
8. If you need to keep one of these, forward to your email
   Text message
9. Online platform with many programs' data
   YDO
10. Acronym for searchable scanned documents
    OCR
11. Where you can find records forum recordings
    Teams
12. The agency has around 20 million in archive
    Emails
13. Data at this level and above must be locked or password protected
    Level 3
14. These are *not* public records under the law
    Voicemails
15. Loss or theft of sensitive information
    Breach
16. In an emergency, you can't work without them
    Vital records
17. How long to keep staff meeting minutes
    Two years
18. Policy outlining data security levels
    Information Asset Classification
19. Number of DEQ boxes in offsite records storage
    10K+
20. A list of record types and how long to keep them
    Retention schedule
21. Oregon's Public Records Law
    ORS 192
22. Personal file storage in M365
    OneDrive
23. Should only be used for transitory communications
    Teams Chats
24. Appropriate way to destroy sensitive information
    Shred
25. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
26. Public Records Requests abbreviation
    PRR
27. Shared format for document titles
    Naming convention
28. Central version of a file for retention purposes
    Official Record
29. Another name for Confidential Business Information
    Trade Secrets
30. Term for the length of time you need to keep a record
    Retention Period
31. Of longterm historical value
    Archival
32. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
33. Agency body overseeing management of records and data
    Information Governance Council
34. Offsite storage available to state agencies
    State Records Center
35. Guidelines for where to store records
    File Storage Standards
36. Electronic recordkeeping solution using Content Manager
    ORMS
37. A listing of all our agency's datasets
    Open Data Inventory
38. Average number of emails sent/received per day
    361 billion
39. Instead of an attachment, send one of these
    Link
40. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
41. Agency which oversees records retention
    State Archives
42. How long to keep drafts
    One year
43. Label to use for internal documents not exempt from disclosure
    Level 2
44. A legal order to suspend record destructions
    Litigation Hold
45. Process for digitizing paper records
    Scanning Procedure