DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Information about information
   Metadata
2. How long to keep drafts
   One year
3. Acronym for searchable scanned documents
   OCR
4. Oregon's Public Records Law
   ORS 192
5. Of longterm historical value
   Archival
6. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
   Data Governance
7. Shared format for document titles
   Naming convention
8. A listing of all our agency's datasets
   Open Data Inventory
9. Average number of PRRs DEQ gets in a month
   200-300
10. Number of public records exemptions
    500+
11. Agency which oversees records retention
    State Archives
12. Number of DEQ boxes in offsite records storage
    10K+
13. Should only be used for transitory communications
    Teams Chats
14. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
15. A list of record types and how long to keep them
    Retention schedule
16. Time period to respond to a public records request
    15 business days
17. Public Records Requests abbreviation
    PRR
18. Offsite storage available to state agencies
    State Records Center
19. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
20. Process for digitizing paper records
    Scanning Procedure
21. Policy outlining data security levels
    Information Asset Classification
22. A legal order to suspend record destructions
    Litigation Hold
23. Average number of emails sent/received per day
    361 billion
24. Data at this level and above must be locked or password protected
    Level 3
25. Required before disposing of official records
    Destruction Form
26. How long to keep staff meeting minutes
    Two years
27. Online platform with many programs' data
    YDO
28. Central version of a file for retention purposes
    Official Record
29. A duplicate that is not the official record
    Convenience Copy
30. Term for the length of time you need to keep a record
    Retention Period
31. Guidelines for where to store records
    File Storage Standards
32. Agency body overseeing management of records and data
    Information Governance Council
33. If you need to keep one of these, forward to your email
    Text message
34. These are *not* public records under the law
    Voicemails
35. Where you can find records forum recordings
    Teams
36. The agency has around 20 million in archive
    Emails
37. Loss or theft of sensitive information
    Breach
38. Label to use for internal documents not exempt from disclosure
    Level 2
39. Personal file storage in M365
    OneDrive
40. Who is responsible for records at the agency?
    Everyone
41. Instead of an attachment, send one of these
    Link
42. Another name for Confidential Business Information
    Trade Secrets
43. Appropriate way to destroy sensitive information
    Shred
44. In an emergency, you can't work without them
    Vital records
45. Electronic recordkeeping solution using Content Manager
    ORMS