DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Shared format for document titles
   Naming convention
2. Instead of an attachment, send one of these
   Link
3. How long to keep staff meeting minutes
   Two years
4. Of longterm historical value
   Archival
5. A list of record types and how long to keep them
   Retention schedule
6. Another name for Confidential Business Information
   Trade Secrets
7. A legal order to suspend record destructions
   Litigation Hold
8. Guidelines for where to store records
   File Storage Standards
9. The agency has around 20 million in archive
   Emails
10. Agency body overseeing management of records and data
    Information Governance Council
11. Process for digitizing paper records
    Scanning Procedure
12. Public Records Requests abbreviation
    PRR
13. These are *not* public records under the law
    Voicemails
14. Number of DEQ boxes in offsite records storage
    10K+
15. Electronic recordkeeping solution using Content Manager
    ORMS
16. Acronym for searchable scanned documents
    OCR
17. Information about information
    Metadata
18. Required before disposing of official records
    Destruction Form
19. Oregon's Public Records Law
    ORS 192
20. Label to use for internal documents not exempt from disclosure
    Level 2
21. Where you can find records forum recordings
    Teams
22. Should only be used for transitory communications
    Teams Chats
23. Data at this level and above must be locked or password protected
    Level 3
24. A duplicate that is not the official record
    Convenience Copy
25. Agency which oversees records retention
    State Archives
26. Policy outlining data security levels
    Information Asset Classification
27. Personal file storage in M365
    OneDrive
28. Time period to respond to a public records request
    15 business days
29. Average number of PRRs DEQ gets in a month
    200-300
30. In an emergency, you can't work without them
    Vital records
31. Term for the length of time you need to keep a record
    Retention Period
32. How long to keep drafts
    One year
33. Who is responsible for records at the agency?
    Everyone
34. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
35. A listing of all our agency's datasets
    Open Data Inventory
36. Offsite storage available to state agencies
    State Records Center
37. Online platform with many programs' data
    YDO
38. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
39. Number of public records exemptions
    500+
40. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
41. Appropriate way to destroy sensitive information
    Shred
42. Loss or theft of sensitive information
    Breach
43. Average number of emails sent/received per day
    361 billion
44. If you need to keep one of these, forward to your email
    Text message
45. Central version of a file for retention purposes
    Official Record