DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Average number of emails sent/received per day
   361 billion
2. Loss or theft of sensitive information
   Breach
3. A legal order to suspend record destructions
   Litigation Hold
4. Shared format for document titles
   Naming convention
5. Oregon's Public Records Law
   ORS 192
6. Should only be used for transitory communications
   Teams Chats
7. Data at this level and above must be locked or password protected
   Level 3
8. Provision that prevents disclosure, such as privacy or trade secrets
   Exemption
9. Acronym for searchable scanned documents
   OCR
10. Of longterm historical value
    Archival
11. If you need to keep one of these, forward to your email
    Text message
12. Process for digitizing paper records
    Scanning Procedure
13. Online platform with many programs' data
    YDO
14. Central version of a file for retention purposes
    Official Record
15. Instead of an attachment, send one of these
    Link
16. Label to use for internal documents not exempt from disclosure
    Level 2
17. Time period to respond to a public records request
    15 business days
18. Personal file storage in M365
    OneDrive
19. In an emergency, you can't work without them
    Vital records
20. Required before disposing of official records
    Destruction Form
21. How long to keep staff meeting minutes
    Two years
22. The agency has around 20 million in archive
    Emails
23. How long to keep drafts
    One year
24. Number of DEQ boxes in offsite records storage
    10K+
25. These are *not* public records under the law
    Voicemails
26. Information about information
    Metadata
27. Another name for Confidential Business Information
    Trade Secrets
28. Offsite storage available to state agencies
    State Records Center
29. Average number of PRRs DEQ gets in a month
    200-300
30. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
31. A listing of all our agency's datasets
    Open Data Inventory
32. A duplicate that is not the official record
    Convenience Copy
33. Agency body overseeing management of records and data
    Information Governance Council
34. Where you can find records forum recordings
    Teams
35. Appropriate way to destroy sensitive information
    Shred
36. A list of record types and how long to keep them
    Retention schedule
37. Term for the length of time you need to keep a record
    Retention Period
38. Agency which oversees records retention
    State Archives
39. Policy outlining data security levels
    Information Asset Classification
40. Guidelines for where to store records
    File Storage Standards
41. Who is responsible for records at the agency?
    Everyone
42. Number of public records exemptions
    500+
43. Electronic recordkeeping solution using Content Manager
    ORMS
44. Public Records Requests abbreviation
    PRR
45. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance