DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Acronym for searchable scanned documents
   OCR
2. A duplicate that is not the official record
   Convenience Copy
3. Personal file storage in M365
   OneDrive
4. Agency which oversees records retention
   State Archives
5. Average number of emails sent/received per day
   361 billion
6. Leela, Kristen and Emmy!
   Information Governance (formerly records & data) Team
7. Public Records Requests abbreviation
   PRR
8. Central version of a file for retention purposes
   Official Record
9. A list of record types and how long to keep them
   Retention schedule
10. Process for digitizing paper records
    Scanning Procedure
11. Another name for Confidential Business Information
    Trade Secrets
12. Loss or theft of sensitive information
    Breach
13. Average number of PRRs DEQ gets in a month
    200-300
14. Where you can find records forum recordings
    Teams
15. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
16. A legal order to suspend record destructions
    Litigation Hold
17. Online platform with many programs' data
    YDO
18. Term for the length of time you need to keep a record
    Retention Period
19. Appropriate way to destroy sensitive information
    Shred
20. Offsite storage available to state agencies
    State Records Center
21. In an emergency, you can't work without them
    Vital records
22. Shared format for document titles
    Naming convention
23. The agency has around 20 million in archive
    Emails
24. Of longterm historical value
    Archival
25. Data at this level and above must be locked or password protected
    Level 3
26. Policy outlining data security levels
    Information Asset Classification
27. Instead of an attachment, send one of these
    Link
28. Oregon's Public Records Law
    ORS 192
29. If you need to keep one of these, forward to your email
    Text message
30. Who is responsible for records at the agency?
    Everyone
31. These are *not* public records under the law
    Voicemails
32. Agency body overseeing management of records and data
    Information Governance Council
33. Should only be used for transitory communications
    Teams Chats
34. Number of public records exemptions
    500+
35. How long to keep staff meeting minutes
    Two years
36. Time period to respond to a public records request
    15 business days
37. Required before disposing of official records
    Destruction Form
38. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
39. How long to keep drafts
    One year
40. Label to use for internal documents not exempt from disclosure
    Level 2
41. Electronic recordkeeping solution using Content Manager
    ORMS
42. Information about information
    Metadata
43. Guidelines for where to store records
    File Storage Standards
44. A listing of all our agency's datasets
    Open Data Inventory
45. Number of DEQ boxes in offsite records storage
    10K+