DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Information about information
   Metadata
2. Policy outlining data security levels
   Information Asset Classification
3. Term for the length of time you need to keep a record
   Retention Period
4. Guidelines for where to store records
   File Storage Standards
5. Instead of an attachment, send one of these
   Link
6. Agency body overseeing management of records and data
   Information Governance Council
7. How long to keep drafts
   One year
8. The agency has around 20 million in archive
   Emails
9. A legal order to suspend record destructions
   Litigation Hold
10. Number of DEQ boxes in offsite records storage
    10K+
11. A duplicate that is not the official record
    Convenience Copy
12. Label to use for internal documents not exempt from disclosure
    Level 2
13. Central version of a file for retention purposes
    Official Record
14. Of longterm historical value
    Archival
15. Number of public records exemptions
    500+
16. Time period to respond to a public records request
    15 business days
17. Online platform with many programs' data
    YDO
18. Shared format for document titles
    Naming convention
19. Should only be used for transitory communications
    Teams Chats
20. Personal file storage in M365
    OneDrive
21. How long to keep staff meeting minutes
    Two years
22. Loss or theft of sensitive information
    Breach
23. Who is responsible for records at the agency?
    Everyone
24. Average number of PRRs DEQ gets in a month
    200-300
25. Process for digitizing paper records
    Scanning Procedure
26. A list of record types and how long to keep them
    Retention schedule
27. These are *not* public records under the law
    Voicemails
28. Average number of emails sent/received per day
    361 billion
29. Another name for Confidential Business Information
    Trade Secrets
30. In an emergency, you can't work without them
    Vital records
31. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
32. Required before disposing of official records
    Destruction Form
33. Oregon's Public Records Law
    ORS 192
34. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
35. Appropriate way to destroy sensitive information
    Shred
36. Electronic recordkeeping solution using Content Manager
    ORMS
37. Where you can find records forum recordings
    Teams
38. Offsite storage available to state agencies
    State Records Center
39. Data at this level and above must be locked or password protected
    Level 3
40. A listing of all our agency's datasets
    Open Data Inventory
41. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
42. Public Records Requests abbreviation
    PRR
43. Acronym for searchable scanned documents
    OCR
44. Agency which oversees records retention
    State Archives
45. If you need to keep one of these, forward to your email
    Text message