DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Agency which oversees records retention
   State Archives
2. Online platform with many programs' data
   YDO
3. Process for digitizing paper records
   Scanning Procedure
4. The agency has around 20 million in archive
   Emails
5. If you need to keep one of these, forward to your email
   Text message
6. Oregon's Public Records Law
   ORS 192
7. A listing of all our agency's datasets
   Open Data Inventory
8. Offsite storage available to state agencies
   State Records Center
9. Number of public records exemptions
   500+
10. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
11. Loss or theft of sensitive information
    Breach
12. How long to keep drafts
    One year
13. Who is responsible for records at the agency?
    Everyone
14. Agency body overseeing management of records and data
    Information Governance Council
15. Average number of PRRs DEQ gets in a month
    200-300
16. Appropriate way to destroy sensitive information
    Shred
17. Time period to respond to a public records request
    15 business days
18. Guidelines for where to store records
    File Storage Standards
19. Should only be used for transitory communications
    Teams Chats
20. Term for the length of time you need to keep a record
    Retention Period
21. Instead of an attachment, send one of these
    Link
22. Where you can find records forum recordings
    Teams
23. Acronym for searchable scanned documents
    OCR
24. These are *not* public records under the law
    Voicemails
25. Average number of emails sent/received per day
    361 billion
26. Electronic recordkeeping solution using Content Manager
    ORMS
27. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
28. In an emergency, you can't work without them
    Vital records
29. Another name for Confidential Business Information
    Trade Secrets
30. Of longterm historical value
    Archival
31. Label to use for internal documents not exempt from disclosure
    Level 2
32. Data at this level and above must be locked or password protected
    Level 3
33. Personal file storage in M365
    OneDrive
34. Public Records Requests abbreviation
    PRR
35. A duplicate that is not the official record
    Convenience Copy
36. How long to keep staff meeting minutes
    Two years
37. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
38. Required before disposing of official records
    Destruction Form
39. A list of record types and how long to keep them
    Retention schedule
40. Number of DEQ boxes in offsite records storage
    10K+
41. Information about information
    Metadata
42. Shared format for document titles
    Naming convention
43. A legal order to suspend record destructions
    Litigation Hold
44. Central version of a file for retention purposes
    Official Record
45. Policy outlining data security levels
    Information Asset Classification