DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. If you need to keep one of these, forward to your email
   Text message
2. Number of DEQ boxes in offsite records storage
   10K+
3. Where you can find records forum recordings
   Teams
4. Acronym for searchable scanned documents
   OCR
5. Data at this level and above must be locked or password protected
   Level 3
6. A legal order to suspend record destructions
   Litigation Hold
7. Who is responsible for records at the agency?
   Everyone
8. Should only be used for transitory communications
   Teams Chats
9. Number of public records exemptions
   500+
10. Central version of a file for retention purposes
    Official Record
11. Process for digitizing paper records
    Scanning Procedure
12. Agency which oversees records retention
    State Archives
13. Time period to respond to a public records request
    15 business days
14. How long to keep staff meeting minutes
    Two years
15. These are *not* public records under the law
    Voicemails
16. Shared format for document titles
    Naming convention
17. Average number of emails sent/received per day
    361 billion
18. Electronic recordkeeping solution using Content Manager
    ORMS
19. A duplicate that is not the official record
    Convenience Copy
20. Instead of an attachment, send one of these
    Link
21. Information about information
    Metadata
22. Label to use for internal documents not exempt from disclosure
    Level 2
23. Guidelines for where to store records
    File Storage Standards
24. The agency has around 20 million in archive
    Emails
25. Of longterm historical value
    Archival
26. Online platform with many programs' data
    YDO
27. Another name for Confidential Business Information
    Trade Secrets
28. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
29. Agency body overseeing management of records and data
    Information Governance Council
30. A list of record types and how long to keep them
    Retention schedule
31. How long to keep drafts
    One year
32. In an emergency, you can't work without them
    Vital records
33. Average number of PRRs DEQ gets in a month
    200-300
34. Personal file storage in M365
    OneDrive
35. A listing of all our agency's datasets
    Open Data Inventory
36. Required before disposing of official records
    Destruction Form
37. Term for the length of time you need to keep a record
    Retention Period
38. Offsite storage available to state agencies
    State Records Center
39. Public Records Requests abbreviation
    PRR
40. Appropriate way to destroy sensitive information
    Shred
41. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
42. Policy outlining data security levels
    Information Asset Classification
43. Oregon's Public Records Law
    ORS 192
44. Loss or theft of sensitive information
    Breach
45. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team