DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Electronic recordkeeping solution using Content Manager
   ORMS
2. Number of public records exemptions
   500+
3. Public Records Requests abbreviation
   PRR
4. A legal order to suspend record destructions
   Litigation Hold
5. Time period to respond to a public records request
   15 business days
6. Agency which oversees records retention
   State Archives
7. Loss or theft of sensitive information
   Breach
8. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
   Data Governance
9. Average number of PRRs DEQ gets in a month
   200-300
10. Process for digitizing paper records
    Scanning Procedure
11. Where you can find records forum recordings
    Teams
12. Should only be used for transitory communications
    Teams Chats
13. How long to keep drafts
    One year
14. Term for the length of time you need to keep a record
    Retention Period
15. How long to keep staff meeting minutes
    Two years
16. Oregon's Public Records Law
    ORS 192
17. Offsite storage available to state agencies
    State Records Center
18. These are *not* public records under the law
    Voicemails
19. Personal file storage in M365
    OneDrive
20. Another name for Confidential Business Information
    Trade Secrets
21. Acronym for searchable scanned documents
    OCR
22. In an emergency, you can't work without them
    Vital records
23. The agency has around 20 million in archive
    Emails
24. Policy outlining data security levels
    Information Asset Classification
25. Central version of a file for retention purposes
    Official Record
26. Data at this level and above must be locked or password protected
    Level 3
27. Number of DEQ boxes in offsite records storage
    10K+
28. If you need to keep one of these, forward to your email
    Text message
29. Label to use for internal documents not exempt from disclosure
    Level 2
30. Online platform with many programs' data
    YDO
31. Appropriate way to destroy sensitive information
    Shred
32. A duplicate that is not the official record
    Convenience Copy
33. Instead of an attachment, send one of these
    Link
34. Who is responsible for records at the agency?
    Everyone
35. Shared format for document titles
    Naming convention
36. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
37. Agency body overseeing management of records and data
    Information Governance Council
38. A list of record types and how long to keep them
    Retention schedule
39. Guidelines for where to store records
    File Storage Standards
40. Required before disposing of official records
    Destruction Form
41. Average number of emails sent/received per day
    361 billion
42. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
43. Of longterm historical value
    Archival
44. Information about information
    Metadata
45. A listing of all our agency's datasets
    Open Data Inventory