DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.

1. Agency which oversees records retention
   State Archives
2. A listing of all our agency's datasets
   Open Data Inventory
3. Agency body overseeing management of records and data
   Information Governance Council
4. Appropriate way to destroy sensitive information
   Shred
5. Information about information
   Metadata
6. Number of DEQ boxes in offsite records storage
   10K+
7. Online platform with many programs' data
   YDO
8. Where you can find records forum recordings
   Teams
9. How long to keep staff meeting minutes
   Two years
10. A legal order to suspend record destructions
    Litigation Hold
11. If you need to keep one of these, forward to your email
    Text message
12. Central version of a file for retention purposes
    Official Record
13. Term for the length of time you need to keep a record
    Retention Period
14. Guidelines for where to store records
    File Storage Standards
15. Process for digitizing paper records
    Scanning Procedure
16. Acronym for searchable scanned documents
    OCR
17. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
18. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
19. Of longterm historical value
    Archival
20. Another name for Confidential Business Information
    Trade Secrets
21. The agency has around 20 million in archive
    Emails
22. Electronic recordkeeping solution using Content Manager
    ORMS
23. Average number of emails sent/received per day
    361 billion
24. Shared format for document titles
    Naming convention
25. Required before disposing of official records
    Destruction Form
26. In an emergency, you can't work without them
    Vital records
27. Number of public records exemptions
    500+
28. Data at this level and above must be locked or password protected
    Level 3
29. Oregon's Public Records Law
    ORS 192
30. Offsite storage available to state agencies
    State Records Center
31. Personal file storage in M365
    OneDrive
32. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
33. How long to keep drafts
    One year
34. Should only be used for transitory communications
    Teams Chats
35. Time period to respond to a public records request
    15 business days
36. Who is responsible for records at the agency?
    Everyone
37. A list of record types and how long to keep them
    Retention schedule
38. Instead of an attachment, send one of these
    Link
39. Average number of PRRs DEQ gets in a month
    200-300
40. Policy outlining data security levels
    Information Asset Classification
41. Public Records Requests abbreviation
    PRR
42. Loss or theft of sensitive information
    Breach
43. A duplicate that is not the official record
    Convenience Copy
44. These are *not* public records under the law
    Voicemails
45. Label to use for internal documents not exempt from disclosure
    Level 2