(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.
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Agency which oversees records retention
State Archives
Of longterm historical value
Archival
Term for the length of time you need to keep a record
Retention Period
Loss or theft of sensitive information
Breach
In an emergency, you can't work without them
Vital records
Central version of a file for retention purposes
Official Record
The agency has around 20 million in archive
Emails
How long to keep staff meeting minutes
Two years
Appropriate way to destroy sensitive information
Shred
Agency body overseeing management of records and data
Information Governance Council
Personal file storage in M365
OneDrive
Electronic recordkeeping solution using Content Manager
ORMS
These are *not* public records under the law
Voicemails
Offsite storage available to state agencies
State Records Center
Where you can find records forum recordings
Teams
Who is responsible for records at the agency?
Everyone
Label to use for internal documents not exempt from disclosure
Level 2
Oregon's Public Records Law
ORS 192
Another name for Confidential Business Information
Trade Secrets
Shared format for document titles
Naming convention
Guidelines for where to store records
File Storage Standards
Time period to respond to a public records request
15 business days
Policy outlining data security levels
Information Asset Classification
Provision that prevents disclosure, such as privacy or trade secrets
Exemption
The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
Data Governance
Online platform with many programs' data
YDO
Should only be used for transitory communications
Teams Chats
A list of record types and how long to keep them
Retention schedule
A duplicate that is not the official record
Convenience Copy
Number of public records exemptions
500+
Required before disposing of official records
Destruction Form
If you need to keep one of these, forward to your email
Text message
Data at this level and above must be locked or password protected
Level 3
A legal order to suspend record destructions
Litigation Hold
Process for digitizing paper records
Scanning Procedure
Instead of an attachment, send one of these
Link
Public Records Requests abbreviation
PRR
Average number of emails sent/received per day
361 billion
Leela, Kristen and Emmy!
Information Governance (formerly records & data) Team
Number of DEQ boxes in offsite records storage
10K+
A listing of all our agency's datasets
Open Data Inventory
Acronym for searchable scanned documents
OCR
Average number of PRRs DEQ gets in a month
200-300
