TextmessageIf you needto keep oneof these,forward toyour emailInformationGovernanceCouncilAgency bodyoverseeingmanagementof recordsand dataTeamsChatsShould only beused fortransitorycommunicationsDestructionFormRequiredbeforedisposing ofofficialrecords500+Number ofpublicrecordsexemptionsRetentionPeriodTerm for thelength oftime youneed to keepa recordInformationGovernance(formerlyrecords &data) TeamLeela,KristenandEmmy!EveryoneWho isresponsiblefor recordsat theagency?ArchivalOflongtermhistoricalvalueBreachLoss ortheft ofsensitiveinformationLinkInstead of anattachment,send one ofthesePRRPublicRecordsRequestsabbreviationFileStorageStandardsGuidelinesfor whereto storerecordsConvenienceCopyA duplicatethat is notthe officialrecordStateArchivesAgencywhichoverseesrecordsretentionTradeSecretsAnothername forConfidentialBusinessInformationLevel3Data at thislevel and abovemust be lockedor passwordprotectedORMSElectronicrecordkeepingsolution usingContentManagerVitalrecordsIn anemergency,you can'twork withoutthemInformationAssetClassificationPolicyoutliningdata securitylevels200-300Averagenumber ofPRRs DEQgets in amonthYDOOnlineplatform withmanyprograms'dataOCRAcronym forsearchablescanneddocumentsScanningProcedureProcess fordigitizingpaperrecordsLitigationHoldA legal orderto suspendrecorddestructionsOneyearHow longto keepdraftsDataGovernanceThe practice ofmanaging andprotecting ourorganization's data,including quality,security, usability,and integrity.OpenDataInventoryA listing ofall ouragency'sdatasetsVoicemailsThese are*not* publicrecordsunder thelawLevel2Label to usefor internaldocuments notexempt fromdisclosureTwoyearsHow long tokeep staffmeetingminutesNamingconventionSharedformat fordocumenttitles15businessdaysTime periodto respond toa publicrecordsrequestMetadataInformationaboutinformationExemptionProvision thatpreventsdisclosure,such as privacyor trade secretsShredAppropriateway todestroysensitiveinformationEmailsThe agencyhas around20 million inarchiveStateRecordsCenterOffsitestorageavailable tostateagenciesRetentionscheduleA list ofrecord typesand howlong to keepthemOfficialRecordCentralversion of afile forretentionpurposesOneDrivePersonalfilestorage inM36510K+Number ofDEQ boxesin offsiterecordsstorage361billionAveragenumber ofemailssent/receivedper dayORS192Oregon'sPublicRecordsLawTeamsWhere youcan findrecordsforumrecordingsTextmessageIf you needto keep oneof these,forward toyour emailInformationGovernanceCouncilAgency bodyoverseeingmanagementof recordsand dataTeamsChatsShould only beused fortransitorycommunicationsDestructionFormRequiredbeforedisposing ofofficialrecords500+Number ofpublicrecordsexemptionsRetentionPeriodTerm for thelength oftime youneed to keepa recordInformationGovernance(formerlyrecords &data) TeamLeela,KristenandEmmy!EveryoneWho isresponsiblefor recordsat theagency?ArchivalOflongtermhistoricalvalueBreachLoss ortheft ofsensitiveinformationLinkInstead of anattachment,send one ofthesePRRPublicRecordsRequestsabbreviationFileStorageStandardsGuidelinesfor whereto storerecordsConvenienceCopyA duplicatethat is notthe officialrecordStateArchivesAgencywhichoverseesrecordsretentionTradeSecretsAnothername forConfidentialBusinessInformationLevel3Data at thislevel and abovemust be lockedor passwordprotectedORMSElectronicrecordkeepingsolution usingContentManagerVitalrecordsIn anemergency,you can'twork withoutthemInformationAssetClassificationPolicyoutliningdata securitylevels200-300Averagenumber ofPRRs DEQgets in amonthYDOOnlineplatform withmanyprograms'dataOCRAcronym forsearchablescanneddocumentsScanningProcedureProcess fordigitizingpaperrecordsLitigationHoldA legal orderto suspendrecorddestructionsOneyearHow longto keepdraftsDataGovernanceThe practice ofmanaging andprotecting ourorganization's data,including quality,security, usability,and integrity.OpenDataInventoryA listing ofall ouragency'sdatasetsVoicemailsThese are*not* publicrecordsunder thelawLevel2Label to usefor internaldocuments notexempt fromdisclosureTwoyearsHow long tokeep staffmeetingminutesNamingconventionSharedformat fordocumenttitles15businessdaysTime periodto respond toa publicrecordsrequestMetadataInformationaboutinformationExemptionProvision thatpreventsdisclosure,such as privacyor trade secretsShredAppropriateway todestroysensitiveinformationEmailsThe agencyhas around20 million inarchiveStateRecordsCenterOffsitestorageavailable tostateagenciesRetentionscheduleA list ofrecord typesand howlong to keepthemOfficialRecordCentralversion of afile forretentionpurposesOneDrivePersonalfilestorage inM36510K+Number ofDEQ boxesin offsiterecordsstorage361billionAveragenumber ofemailssent/receivedper dayORS192Oregon'sPublicRecordsLawTeamsWhere youcan findrecordsforumrecordings

DEQ Records & Information Bingo - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. If you need to keep one of these, forward to your email
    Text message
  2. Agency body overseeing management of records and data
    Information Governance Council
  3. Should only be used for transitory communications
    Teams Chats
  4. Required before disposing of official records
    Destruction Form
  5. Number of public records exemptions
    500+
  6. Term for the length of time you need to keep a record
    Retention Period
  7. Leela, Kristen and Emmy!
    Information Governance (formerly records & data) Team
  8. Who is responsible for records at the agency?
    Everyone
  9. Of longterm historical value
    Archival
  10. Loss or theft of sensitive information
    Breach
  11. Instead of an attachment, send one of these
    Link
  12. Public Records Requests abbreviation
    PRR
  13. Guidelines for where to store records
    File Storage Standards
  14. A duplicate that is not the official record
    Convenience Copy
  15. Agency which oversees records retention
    State Archives
  16. Another name for Confidential Business Information
    Trade Secrets
  17. Data at this level and above must be locked or password protected
    Level 3
  18. Electronic recordkeeping solution using Content Manager
    ORMS
  19. In an emergency, you can't work without them
    Vital records
  20. Policy outlining data security levels
    Information Asset Classification
  21. Average number of PRRs DEQ gets in a month
    200-300
  22. Online platform with many programs' data
    YDO
  23. Acronym for searchable scanned documents
    OCR
  24. Process for digitizing paper records
    Scanning Procedure
  25. A legal order to suspend record destructions
    Litigation Hold
  26. How long to keep drafts
    One year
  27. The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
    Data Governance
  28. A listing of all our agency's datasets
    Open Data Inventory
  29. These are *not* public records under the law
    Voicemails
  30. Label to use for internal documents not exempt from disclosure
    Level 2
  31. How long to keep staff meeting minutes
    Two years
  32. Shared format for document titles
    Naming convention
  33. Time period to respond to a public records request
    15 business days
  34. Information about information
    Metadata
  35. Provision that prevents disclosure, such as privacy or trade secrets
    Exemption
  36. Appropriate way to destroy sensitive information
    Shred
  37. The agency has around 20 million in archive
    Emails
  38. Offsite storage available to state agencies
    State Records Center
  39. A list of record types and how long to keep them
    Retention schedule
  40. Central version of a file for retention purposes
    Official Record
  41. Personal file storage in M365
    OneDrive
  42. Number of DEQ boxes in offsite records storage
    10K+
  43. Average number of emails sent/received per day
    361 billion
  44. Oregon's Public Records Law
    ORS 192
  45. Where you can find records forum recordings
    Teams