(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.
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Instead of an attachment, send one of these
Link
Agency which oversees records retention
State Archives
Personal file storage in M365
OneDrive
These are *not* public records under the law
Voicemails
A listing of all our agency's datasets
Open Data Inventory
Provision that prevents disclosure, such as privacy or trade secrets
Exemption
Shared format for document titles
Naming convention
Public Records Requests abbreviation
PRR
The practice of managing and protecting our organization's data, including quality, security, usability, and integrity.
Data Governance
Time period to respond to a public records request
15 business days
How long to keep staff meeting minutes
Two years
Required before disposing of official records
Destruction Form
Loss or theft of sensitive information
Breach
Another name for Confidential Business Information
Trade Secrets
Offsite storage available to state agencies
State Records Center
Process for digitizing paper records
Scanning Procedure
In an emergency, you can't work without them
Vital records
A list of record types and how long to keep them
Retention schedule
Oregon's Public Records Law
ORS 192
Appropriate way to destroy sensitive information
Shred
Leela, Kristen and Emmy!
Information Governance (formerly records & data) Team
Should only be used for transitory communications
Teams Chats
Central version of a file for retention purposes
Official Record
Policy outlining data security levels
Information Asset Classification
How long to keep drafts
One year
Where you can find records forum recordings
Teams
The agency has around 20 million in archive
Emails
Online platform with many programs' data
YDO
Acronym for searchable scanned documents
OCR
Electronic recordkeeping solution using Content Manager
ORMS
Number of public records exemptions
500+
Number of DEQ boxes in offsite records storage
10K+
A legal order to suspend record destructions
Litigation Hold
Who is responsible for records at the agency?
Everyone
Agency body overseeing management of records and data
Information Governance Council
A duplicate that is not the official record
Convenience Copy
Label to use for internal documents not exempt from disclosure
Level 2
Guidelines for where to store records
File Storage Standards
Information about information
Metadata
Term for the length of time you need to keep a record
Retention Period
Of longterm historical value
Archival
Average number of emails sent/received per day
361 billion
Average number of PRRs DEQ gets in a month
200-300
If you need to keep one of these, forward to your email
Text message
Data at this level and above must be locked or password protected
Level 3
