Write arecordsdestructionform and haveit signed offOrganizedigitalrecords inOneDriveGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionWatch theState ArchivesRecord Intro toPublic RecordsVideoLabelcompleted filesin office orcubicle withdestructiondatesGo throughTeams foldersand find anyunnecessaryitemsCleanupdesktopdocumentsGo throughSharePointpersonal files toarchive asappropriate andclean up anycopiesRe-evaluateone thing doneon paper andchange todigitalLabel allcompleteddigital files withdestructiondatesClean outZoomrecordingsClear outdownloadsfolderIdentify 10duplicateddocumentsthat can bedestroyedUnsubscribefrom emailsyou do notneed toreceiveHave CityRecorder signoff on 3 boxesfull of recordsto be destroyedSchedule adocument triage orother recordsassistancemeeting with theCity Recorder'sOfficeLook throughdigital drivesand identifyitems that havemet retentionCreate ato bedestroyedfolderSet up aregularcalendarreminder tocheck your filesDeleteVoicemailson yourCity phoneAdd aretentiondate to yourpersonalnotebookTake the"blank"recordsmanagement101Spend an hourdedicated tosorting oldrecords fordestruction orduplicate recordsClearout trashfolderWrite arecordsdestructionform and haveit signed offOrganizedigitalrecords inOneDriveGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionWatch theState ArchivesRecord Intro toPublic RecordsVideoLabelcompleted filesin office orcubicle withdestructiondatesGo throughTeams foldersand find anyunnecessaryitemsCleanupdesktopdocumentsGo throughSharePointpersonal files toarchive asappropriate andclean up anycopiesRe-evaluateone thing doneon paper andchange todigitalLabel allcompleteddigital files withdestructiondatesClean outZoomrecordingsClear outdownloadsfolderIdentify 10duplicateddocumentsthat can bedestroyedUnsubscribefrom emailsyou do notneed toreceiveHave CityRecorder signoff on 3 boxesfull of recordsto be destroyedSchedule adocument triage orother recordsassistancemeeting with theCity Recorder'sOfficeLook throughdigital drivesand identifyitems that havemet retentionCreate ato bedestroyedfolderSet up aregularcalendarreminder tocheck your filesDeleteVoicemailson yourCity phoneAdd aretentiondate to yourpersonalnotebookTake the"blank"recordsmanagement101Spend an hourdedicated tosorting oldrecords fordestruction orduplicate recordsClearout trashfolder

City of Gresham Spring Cleaning - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Write a records destruction form and have it signed off
  2. Organize digital records in OneDrive
  3. Go through the files in your office/cubicle organize and identify items for retention
  4. Watch the State Archives Record Intro to Public Records Video
  5. Label completed files in office or cubicle with destruction dates
  6. Go through Teams folders and find any unnecessary items
  7. Cleanup desktop documents
  8. Go through SharePoint personal files to archive as appropriate and clean up any copies
  9. Re-evaluate one thing done on paper and change to digital
  10. Label all completed digital files with destruction dates
  11. Clean out Zoom recordings
  12. Clear out downloads folder
  13. Identify 10 duplicated documents that can be destroyed
  14. Unsubscribe from emails you do not need to receive
  15. Have City Recorder sign off on 3 boxes full of records to be destroyed
  16. Schedule a document triage or other records assistance meeting with the City Recorder's Office
  17. Look through digital drives and identify items that have met retention
  18. Create a to be destroyed folder
  19. Set up a regular calendar reminder to check your files
  20. Delete Voicemails on your City phone
  21. Add a retention date to your personal notebook
  22. Take the "blank" records management 101
  23. Spend an hour dedicated to sorting old records for destruction or duplicate records
  24. Clear out trash folder