Spend an hourdedicated tosorting oldrecords fordestructionWrite arecordsdestructionform and haveit signed offAttendlunch andlearn Feb19thIdentify onephysicalprocess thatcan be madedigital and put itinto actionIdentify 10duplicateddocumentsthat can bedestroyedSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationLabelcompletedphysical files inoffice or cubiclewith destructiondatesLook throughdigital drivesand identifyitems that havemet retentionLabel allcompleteddigital files withdestructiondatesAdd aretentiondate to yourpersonalnotebookGo throughsharepointpersonal filesto archive asappropriateUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadCreate ato bedestroyedfolderClear outanyunnecessarypicturesOrganizedigitalrecords innew DriveMapGo throughTeams foldersand find anyunnecessaryitemsSet up aregularcalendarreminder tocheck your filesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionUnsubscribefrom emailsyou do notneed toreceiveClearout trashfolderCleanupdesktopdocumentsClear outdownloadsfolderRe-evaluateone thing doneon paper andchange todigitalSpend an hourdedicated tosorting oldrecords fordestructionWrite arecordsdestructionform and haveit signed offAttendlunch andlearn Feb19thIdentify onephysicalprocess thatcan be madedigital and put itinto actionIdentify 10duplicateddocumentsthat can bedestroyedSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationLabelcompletedphysical files inoffice or cubiclewith destructiondatesLook throughdigital drivesand identifyitems that havemet retentionLabel allcompleteddigital files withdestructiondatesAdd aretentiondate to yourpersonalnotebookGo throughsharepointpersonal filesto archive asappropriateUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadCreate ato bedestroyedfolderClear outanyunnecessarypicturesOrganizedigitalrecords innew DriveMapGo throughTeams foldersand find anyunnecessaryitemsSet up aregularcalendarreminder tocheck your filesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionUnsubscribefrom emailsyou do notneed toreceiveClearout trashfolderCleanupdesktopdocumentsClear outdownloadsfolderRe-evaluateone thing doneon paper andchange todigital

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Spend an hour dedicated to sorting old records for destruction
  2. Write a records destruction form and have it signed off
  3. Attend lunch and learn Feb 19th
  4. Identify one physical process that can be made digital and put it into action
  5. Identify 10 duplicated documents that can be destroyed
  6. Set up a meeting with Records Coordinator to discuss record health and organization
  7. Label completed physical files in office or cubicle with destruction dates
  8. Look through digital drives and identify items that have met retention
  9. Label all completed digital files with destruction dates
  10. Add a retention date to your personal notebook
  11. Go through sharepoint personal files to archive as appropriate
  12. Upload a document into ORMS/send to department records coordinator for upload
  13. Create a to be destroyed folder
  14. Clear out any unnecessary pictures
  15. Organize digital records in new Drive Map
  16. Go through Teams folders and find any unnecessary items
  17. Set up a regular calendar reminder to check your files
  18. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  19. Go through the files in your office/cubicle organize and identify items for retention
  20. Unsubscribe from emails you do not need to receive
  21. Clear out trash folder
  22. Cleanup desktop documents
  23. Clear out downloads folder
  24. Re-evaluate one thing done on paper and change to digital