Identify 10duplicateddocumentsthat can bedestroyedClearout trashfolderClear outanyunnecessarypicturesGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionIdentify onephysicalprocess thatcan be madedigital and put itinto actionWrite arecordsdestructionform and haveit signed offSet up aregularcalendarreminder tocheck your filesGo throughsharepointpersonal filesto archive asappropriateRe-evaluateone thing doneon paper andchange todigitalSpend an hourdedicated tosorting oldrecords fordestructionUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadAttendlunch andlearn Feb19thCleanupdesktopdocumentsAdd aretentiondate to yourpersonalnotebookClear outdownloadsfolderOrganizedigitalrecords innew DriveMapSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationLabel allcompleteddigital files withdestructiondatesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneCreate ato bedestroyedfolderLabelcompletedphysical files inoffice or cubiclewith destructiondatesUnsubscribefrom emailsyou do notneed toreceiveLook throughdigital drivesand identifyitems that havemet retentionGo throughTeams foldersand find anyunnecessaryitemsIdentify 10duplicateddocumentsthat can bedestroyedClearout trashfolderClear outanyunnecessarypicturesGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionIdentify onephysicalprocess thatcan be madedigital and put itinto actionWrite arecordsdestructionform and haveit signed offSet up aregularcalendarreminder tocheck your filesGo throughsharepointpersonal filesto archive asappropriateRe-evaluateone thing doneon paper andchange todigitalSpend an hourdedicated tosorting oldrecords fordestructionUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadAttendlunch andlearn Feb19thCleanupdesktopdocumentsAdd aretentiondate to yourpersonalnotebookClear outdownloadsfolderOrganizedigitalrecords innew DriveMapSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationLabel allcompleteddigital files withdestructiondatesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneCreate ato bedestroyedfolderLabelcompletedphysical files inoffice or cubiclewith destructiondatesUnsubscribefrom emailsyou do notneed toreceiveLook throughdigital drivesand identifyitems that havemet retentionGo throughTeams foldersand find anyunnecessaryitems

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Identify 10 duplicated documents that can be destroyed
  2. Clear out trash folder
  3. Clear out any unnecessary pictures
  4. Go through the files in your office/cubicle organize and identify items for retention
  5. Identify one physical process that can be made digital and put it into action
  6. Write a records destruction form and have it signed off
  7. Set up a regular calendar reminder to check your files
  8. Go through sharepoint personal files to archive as appropriate
  9. Re-evaluate one thing done on paper and change to digital
  10. Spend an hour dedicated to sorting old records for destruction
  11. Upload a document into ORMS/send to department records coordinator for upload
  12. Attend lunch and learn Feb 19th
  13. Cleanup desktop documents
  14. Add a retention date to your personal notebook
  15. Clear out downloads folder
  16. Organize digital records in new Drive Map
  17. Set up a meeting with Records Coordinator to discuss record health and organization
  18. Label all completed digital files with destruction dates
  19. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  20. Create a to be destroyed folder
  21. Label completed physical files in office or cubicle with destruction dates
  22. Unsubscribe from emails you do not need to receive
  23. Look through digital drives and identify items that have met retention
  24. Go through Teams folders and find any unnecessary items