Go through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionRe-evaluateone thing doneon paper andchange todigitalGo throughsharepointpersonal filesto archive asappropriateSet up aregularcalendarreminder tocheck your filesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneCleanupdesktopdocumentsWrite arecordsdestructionform and haveit signed offLabel allcompleteddigital files withdestructiondatesLook throughdigital drivesand identifyitems that havemet retentionSpend an hourdedicated tosorting oldrecords fordestructionAttendlunch andlearn Feb19thIdentify onephysicalprocess thatcan be madedigital and put itinto actionOrganizedigitalrecords innew DriveMapAdd aretentiondate to yourpersonalnotebookSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationLabelcompletedphysical files inoffice or cubiclewith destructiondatesGo throughTeams foldersand find anyunnecessaryitemsUnsubscribefrom emailsyou do notneed toreceiveUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadIdentify 10duplicateddocumentsthat can bedestroyedClearout trashfolderCreate ato bedestroyedfolderClear outdownloadsfolderClear outanyunnecessarypicturesGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionRe-evaluateone thing doneon paper andchange todigitalGo throughsharepointpersonal filesto archive asappropriateSet up aregularcalendarreminder tocheck your filesAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneCleanupdesktopdocumentsWrite arecordsdestructionform and haveit signed offLabel allcompleteddigital files withdestructiondatesLook throughdigital drivesand identifyitems that havemet retentionSpend an hourdedicated tosorting oldrecords fordestructionAttendlunch andlearn Feb19thIdentify onephysicalprocess thatcan be madedigital and put itinto actionOrganizedigitalrecords innew DriveMapAdd aretentiondate to yourpersonalnotebookSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationLabelcompletedphysical files inoffice or cubiclewith destructiondatesGo throughTeams foldersand find anyunnecessaryitemsUnsubscribefrom emailsyou do notneed toreceiveUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadIdentify 10duplicateddocumentsthat can bedestroyedClearout trashfolderCreate ato bedestroyedfolderClear outdownloadsfolderClear outanyunnecessarypictures

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Go through the files in your office/cubicle organize and identify items for retention
  2. Re-evaluate one thing done on paper and change to digital
  3. Go through sharepoint personal files to archive as appropriate
  4. Set up a regular calendar reminder to check your files
  5. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  6. Cleanup desktop documents
  7. Write a records destruction form and have it signed off
  8. Label all completed digital files with destruction dates
  9. Look through digital drives and identify items that have met retention
  10. Spend an hour dedicated to sorting old records for destruction
  11. Attend lunch and learn Feb 19th
  12. Identify one physical process that can be made digital and put it into action
  13. Organize digital records in new Drive Map
  14. Add a retention date to your personal notebook
  15. Set up a meeting with Records Coordinator to discuss record health and organization
  16. Label completed physical files in office or cubicle with destruction dates
  17. Go through Teams folders and find any unnecessary items
  18. Unsubscribe from emails you do not need to receive
  19. Upload a document into ORMS/send to department records coordinator for upload
  20. Identify 10 duplicated documents that can be destroyed
  21. Clear out trash folder
  22. Create a to be destroyed folder
  23. Clear out downloads folder
  24. Clear out any unnecessary pictures