Clear outdownloadsfolderSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationSet up aregularcalendarreminder tocheck your filesWrite arecordsdestructionform and haveit signed offRe-evaluateone thing doneon paper andchange todigitalSpend an hourdedicated tosorting oldrecords fordestructionCreate ato bedestroyedfolderUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadClearout trashfolderIdentify onephysicalprocess thatcan be madedigital and put itinto actionGo throughsharepointpersonal filesto archive asappropriateAdd aretentiondate to yourpersonalnotebookAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAttendlunch andlearn Feb19thIdentify 10duplicateddocumentsthat can bedestroyedUnsubscribefrom emailsyou do notneed toreceiveCleanupdesktopdocumentsOrganizedigitalrecords innew DriveMapGo throughTeams foldersand find anyunnecessaryitemsGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionClear outanyunnecessarypicturesLabelcompletedphysical files inoffice or cubiclewith destructiondatesLook throughdigital drivesand identifyitems that havemet retentionLabel allcompleteddigital files withdestructiondatesClear outdownloadsfolderSet up a meetingwith RecordsCoordinator todiscuss recordhealth andorganizationSet up aregularcalendarreminder tocheck your filesWrite arecordsdestructionform and haveit signed offRe-evaluateone thing doneon paper andchange todigitalSpend an hourdedicated tosorting oldrecords fordestructionCreate ato bedestroyedfolderUpload adocument intoORMS/send todepartmentrecordscoordinator foruploadClearout trashfolderIdentify onephysicalprocess thatcan be madedigital and put itinto actionGo throughsharepointpersonal filesto archive asappropriateAdd aretentiondate to yourpersonalnotebookAdd an activecontract to thecontracts layer inSharePoint/DeleteVoicemails on yourcity phoneAttendlunch andlearn Feb19thIdentify 10duplicateddocumentsthat can bedestroyedUnsubscribefrom emailsyou do notneed toreceiveCleanupdesktopdocumentsOrganizedigitalrecords innew DriveMapGo throughTeams foldersand find anyunnecessaryitemsGo through thefiles in youroffice/cubicleorganize andidentify itemsfor retentionClear outanyunnecessarypicturesLabelcompletedphysical files inoffice or cubiclewith destructiondatesLook throughdigital drivesand identifyitems that havemet retentionLabel allcompleteddigital files withdestructiondates

Rainy Day Records Refresh - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Clear out downloads folder
  2. Set up a meeting with Records Coordinator to discuss record health and organization
  3. Set up a regular calendar reminder to check your files
  4. Write a records destruction form and have it signed off
  5. Re-evaluate one thing done on paper and change to digital
  6. Spend an hour dedicated to sorting old records for destruction
  7. Create a to be destroyed folder
  8. Upload a document into ORMS/send to department records coordinator for upload
  9. Clear out trash folder
  10. Identify one physical process that can be made digital and put it into action
  11. Go through sharepoint personal files to archive as appropriate
  12. Add a retention date to your personal notebook
  13. Add an active contract to the contracts layer in SharePoint/Delete Voicemails on your city phone
  14. Attend lunch and learn Feb 19th
  15. Identify 10 duplicated documents that can be destroyed
  16. Unsubscribe from emails you do not need to receive
  17. Cleanup desktop documents
  18. Organize digital records in new Drive Map
  19. Go through Teams folders and find any unnecessary items
  20. Go through the files in your office/cubicle organize and identify items for retention
  21. Clear out any unnecessary pictures
  22. Label completed physical files in office or cubicle with destruction dates
  23. Look through digital drives and identify items that have met retention
  24. Label all completed digital files with destruction dates