ResolveremainingrecordsquestionsBookmarkCity GeneralRecordsRetentionSchedulesCreate aretentioncheatsheetDestroyconvenience/duplicatecopiesSubmitoldest over-retainedrecordClean andrestructuredigitalfoldersWatchshort videoon RecordsDestructionBookmarkRecordsManagementPolicyCompletequestionnaireWatch partial orfull video of theRecordsManagementTrainingClean upyourelectronicdesktopdocumentsWatch SOSRecordsManagement101 TrainingClean upyourOneDriveReviewRecordsManagementPolicyTake the 5 -questionRecordsKnowledgeQuizConfirmphysical anddigitalsystems areorganizedIdentify recordsthat couldtransition paper→ digitalDelete oldvoicemailsBookmarktheRecordsManagementWebpageNoteproblemareasComplete 30minutesfocusedrecords workSubmitdestructionforms to CityRecorderFinal sweepofoutstandingor missedrecordsUnsubscribefromunnecessaryemail listsMark a filewith itsdestructiondate andOAROrganizeemailsintofoldersTakeinventory ofcurrentpaperrecordsMeet withyourrecordsCoordinatorConfirmaccess toshareddrives/foldersDelete oldorunneededemailsMove orarchiveoutdatedrecordsClean upyourphysicalworkspaceCreatefuturerecordshygienechecklistIdentify recordsnearingretention/destructioneligibilityResolveremainingrecordsquestionsBookmarkCity GeneralRecordsRetentionSchedulesCreate aretentioncheatsheetDestroyconvenience/duplicatecopiesSubmitoldest over-retainedrecordClean andrestructuredigitalfoldersWatchshort videoon RecordsDestructionBookmarkRecordsManagementPolicyCompletequestionnaireWatch partial orfull video of theRecordsManagementTrainingClean upyourelectronicdesktopdocumentsWatch SOSRecordsManagement101 TrainingClean upyourOneDriveReviewRecordsManagementPolicyTake the 5 -questionRecordsKnowledgeQuizConfirmphysical anddigitalsystems areorganizedIdentify recordsthat couldtransition paper→ digitalDelete oldvoicemailsBookmarktheRecordsManagementWebpageNoteproblemareasComplete 30minutesfocusedrecords workSubmitdestructionforms to CityRecorderFinal sweepofoutstandingor missedrecordsUnsubscribefromunnecessaryemail listsMark a filewith itsdestructiondate andOAROrganizeemailsintofoldersTakeinventory ofcurrentpaperrecordsMeet withyourrecordsCoordinatorConfirmaccess toshareddrives/foldersDelete oldorunneededemailsMove orarchiveoutdatedrecordsClean upyourphysicalworkspaceCreatefuturerecordshygienechecklistIdentify recordsnearingretention/destructioneligibility

City of Gresham Records Week - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Resolve remaining records questions
  2. Bookmark City General Records Retention Schedules
  3. Create a retention cheat sheet
  4. Destroy convenience/duplicate copies
  5. Submit oldest over-retained record
  6. Clean and restructure digital folders
  7. Watch short video on Records Destruction
  8. Bookmark Records Management Policy
  9. Complete questionnaire
  10. Watch partial or full video of the Records Management Training
  11. Clean up your electronic desktop documents
  12. Watch SOS Records Management 101 Training
  13. Clean up your OneDrive
  14. Review Records Management Policy
  15. Take the 5 - question Records Knowledge Quiz
  16. Confirm physical and digital systems are organized
  17. Identify records that could transition paper → digital
  18. Delete old voicemails
  19. Bookmark the Records Management Webpage
  20. Note problem areas
  21. Complete 30 minutes focused records work
  22. Submit destruction forms to City Recorder
  23. Final sweep of outstanding or missed records
  24. Unsubscribe from unnecessary email lists
  25. Mark a file with its destruction date and OAR
  26. Organize emails into folders
  27. Take inventory of current paper records
  28. Meet with your records Coordinator
  29. Confirm access to shared drives/folders
  30. Delete old or unneeded emails
  31. Move or archive outdated records
  32. Clean up your physical workspace
  33. Create future records hygiene checklist
  34. Identify records nearing retention/destruction eligibility