Destroyconvenience/duplicatecopiesConfirmphysical anddigitalsystems areorganizedReviewRecordsManagementPolicyWatch SOSRecordsManagement101 TrainingIdentify recordsnearingretention/destructioneligibilityBookmarkCity GeneralRecordsRetentionSchedulesWatch partial orfull video of theRecordsManagementTrainingSubmitdestructionforms to CityRecorderClean andrestructuredigitalfoldersMeet withyourrecordsCoordinatorBookmarktheRecordsManagementWebpageClean upyourphysicalworkspaceCompletequestionnaireNoteproblemareasClean upyourelectronicdesktopdocumentsBookmarkRecordsManagementPolicyCreatefuturerecordshygienechecklistConfirmaccess toshareddrives/foldersMark a filewith itsdestructiondate andOARDelete oldorunneededemailsMove orarchiveoutdatedrecordsResolveremainingrecordsquestionsDelete oldvoicemailsTakeinventory ofcurrentpaperrecordsComplete 30minutesfocusedrecords workClean upyourOneDriveCreate aretentioncheatsheetFinal sweepofoutstandingor missedrecordsIdentify recordsthat couldtransition paper→ digitalSubmitoldest over-retainedrecordWatchshort videoon RecordsDestructionUnsubscribefromunnecessaryemail listsOrganizeemailsintofoldersTake the 5 -questionRecordsKnowledgeQuizDestroyconvenience/duplicatecopiesConfirmphysical anddigitalsystems areorganizedReviewRecordsManagementPolicyWatch SOSRecordsManagement101 TrainingIdentify recordsnearingretention/destructioneligibilityBookmarkCity GeneralRecordsRetentionSchedulesWatch partial orfull video of theRecordsManagementTrainingSubmitdestructionforms to CityRecorderClean andrestructuredigitalfoldersMeet withyourrecordsCoordinatorBookmarktheRecordsManagementWebpageClean upyourphysicalworkspaceCompletequestionnaireNoteproblemareasClean upyourelectronicdesktopdocumentsBookmarkRecordsManagementPolicyCreatefuturerecordshygienechecklistConfirmaccess toshareddrives/foldersMark a filewith itsdestructiondate andOARDelete oldorunneededemailsMove orarchiveoutdatedrecordsResolveremainingrecordsquestionsDelete oldvoicemailsTakeinventory ofcurrentpaperrecordsComplete 30minutesfocusedrecords workClean upyourOneDriveCreate aretentioncheatsheetFinal sweepofoutstandingor missedrecordsIdentify recordsthat couldtransition paper→ digitalSubmitoldest over-retainedrecordWatchshort videoon RecordsDestructionUnsubscribefromunnecessaryemail listsOrganizeemailsintofoldersTake the 5 -questionRecordsKnowledgeQuiz

City of Gresham Records Week - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Destroy convenience/duplicate copies
  2. Confirm physical and digital systems are organized
  3. Review Records Management Policy
  4. Watch SOS Records Management 101 Training
  5. Identify records nearing retention/destruction eligibility
  6. Bookmark City General Records Retention Schedules
  7. Watch partial or full video of the Records Management Training
  8. Submit destruction forms to City Recorder
  9. Clean and restructure digital folders
  10. Meet with your records Coordinator
  11. Bookmark the Records Management Webpage
  12. Clean up your physical workspace
  13. Complete questionnaire
  14. Note problem areas
  15. Clean up your electronic desktop documents
  16. Bookmark Records Management Policy
  17. Create future records hygiene checklist
  18. Confirm access to shared drives/folders
  19. Mark a file with its destruction date and OAR
  20. Delete old or unneeded emails
  21. Move or archive outdated records
  22. Resolve remaining records questions
  23. Delete old voicemails
  24. Take inventory of current paper records
  25. Complete 30 minutes focused records work
  26. Clean up your OneDrive
  27. Create a retention cheat sheet
  28. Final sweep of outstanding or missed records
  29. Identify records that could transition paper → digital
  30. Submit oldest over-retained record
  31. Watch short video on Records Destruction
  32. Unsubscribe from unnecessary email lists
  33. Organize emails into folders
  34. Take the 5 - question Records Knowledge Quiz