Destroyconvenience/duplicatecopiesDelete oldorunneededemailsComplete 30minutesfocusedrecords workNoteproblemareasMove orarchiveoutdatedrecordsConfirmaccess toshareddrives/foldersSubmitdestructionforms to CityRecorderIdentify recordsnearingretention/destructioneligibilityDelete oldvoicemailsConfirmphysical anddigitalsystems areorganizedBookmarkRecordsManagementPolicyCreatefuturerecordshygienechecklistWatch partial orfull video of theRecordsManagementTrainingWatchshort videoon RecordsDestructionBookmarkCity GeneralRecordsRetentionSchedulesFinal sweepofoutstandingor missedrecordsTake the 5 -questionRecordsKnowledgeQuizMeet withyourrecordsCoordinatorReviewRecordsManagementPolicyClean upyourOneDriveTakeinventory ofcurrentpaperrecordsOrganizeemailsintofoldersResolveremainingrecordsquestionsClean upyourphysicalworkspaceClean upyourelectronicdesktopdocumentsWatch SOSRecordsManagement101 TrainingClean andrestructuredigitalfoldersMark a filewith itsdestructiondate andOARIdentify recordsthat couldtransition paper→ digitalCreate aretentioncheatsheetSubmitoldest over-retainedrecordCompletequestionnaireBookmarktheRecordsManagementWebpageUnsubscribefromunnecessaryemail listsDestroyconvenience/duplicatecopiesDelete oldorunneededemailsComplete 30minutesfocusedrecords workNoteproblemareasMove orarchiveoutdatedrecordsConfirmaccess toshareddrives/foldersSubmitdestructionforms to CityRecorderIdentify recordsnearingretention/destructioneligibilityDelete oldvoicemailsConfirmphysical anddigitalsystems areorganizedBookmarkRecordsManagementPolicyCreatefuturerecordshygienechecklistWatch partial orfull video of theRecordsManagementTrainingWatchshort videoon RecordsDestructionBookmarkCity GeneralRecordsRetentionSchedulesFinal sweepofoutstandingor missedrecordsTake the 5 -questionRecordsKnowledgeQuizMeet withyourrecordsCoordinatorReviewRecordsManagementPolicyClean upyourOneDriveTakeinventory ofcurrentpaperrecordsOrganizeemailsintofoldersResolveremainingrecordsquestionsClean upyourphysicalworkspaceClean upyourelectronicdesktopdocumentsWatch SOSRecordsManagement101 TrainingClean andrestructuredigitalfoldersMark a filewith itsdestructiondate andOARIdentify recordsthat couldtransition paper→ digitalCreate aretentioncheatsheetSubmitoldest over-retainedrecordCompletequestionnaireBookmarktheRecordsManagementWebpageUnsubscribefromunnecessaryemail lists

City of Gresham Records Week - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Destroy convenience/duplicate copies
  2. Delete old or unneeded emails
  3. Complete 30 minutes focused records work
  4. Note problem areas
  5. Move or archive outdated records
  6. Confirm access to shared drives/folders
  7. Submit destruction forms to City Recorder
  8. Identify records nearing retention/destruction eligibility
  9. Delete old voicemails
  10. Confirm physical and digital systems are organized
  11. Bookmark Records Management Policy
  12. Create future records hygiene checklist
  13. Watch partial or full video of the Records Management Training
  14. Watch short video on Records Destruction
  15. Bookmark City General Records Retention Schedules
  16. Final sweep of outstanding or missed records
  17. Take the 5 - question Records Knowledge Quiz
  18. Meet with your records Coordinator
  19. Review Records Management Policy
  20. Clean up your OneDrive
  21. Take inventory of current paper records
  22. Organize emails into folders
  23. Resolve remaining records questions
  24. Clean up your physical workspace
  25. Clean up your electronic desktop documents
  26. Watch SOS Records Management 101 Training
  27. Clean and restructure digital folders
  28. Mark a file with its destruction date and OAR
  29. Identify records that could transition paper → digital
  30. Create a retention cheat sheet
  31. Submit oldest over-retained record
  32. Complete questionnaire
  33. Bookmark the Records Management Webpage
  34. Unsubscribe from unnecessary email lists