Identify recordsthat couldtransition paper→ digitalComplete 30minutesfocusedrecords workSubmitoldest over-retainedrecordMeet withyourrecordsCoordinatorBookmarkCity GeneralRecordsRetentionSchedulesClean andrestructuredigitalfoldersMark a filewith itsdestructiondate andOARClean upyourelectronicdesktopdocumentsDelete oldvoicemailsUnsubscribefromunnecessaryemail listsFinal sweepofoutstandingor missedrecordsWatch partial orfull video of theRecordsManagementTrainingCompletequestionnaireWatch SOSRecordsManagement101 TrainingTakeinventory ofcurrentpaperrecordsDelete oldorunneededemailsTake the 5 -questionRecordsKnowledgeQuizReviewRecordsManagementPolicyCreatefuturerecordshygienechecklistConfirmaccess toshareddrives/foldersWatchshort videoon RecordsDestructionMove orarchiveoutdatedrecordsOrganizeemailsintofoldersClean upyourphysicalworkspaceBookmarktheRecordsManagementWebpageIdentify recordsnearingretention/destructioneligibilitySubmitdestructionforms to CityRecorderNoteproblemareasClean upyourOneDriveDestroyconvenience/duplicatecopiesResolveremainingrecordsquestionsBookmarkRecordsManagementPolicyCreate aretentioncheatsheetConfirmphysical anddigitalsystems areorganizedIdentify recordsthat couldtransition paper→ digitalComplete 30minutesfocusedrecords workSubmitoldest over-retainedrecordMeet withyourrecordsCoordinatorBookmarkCity GeneralRecordsRetentionSchedulesClean andrestructuredigitalfoldersMark a filewith itsdestructiondate andOARClean upyourelectronicdesktopdocumentsDelete oldvoicemailsUnsubscribefromunnecessaryemail listsFinal sweepofoutstandingor missedrecordsWatch partial orfull video of theRecordsManagementTrainingCompletequestionnaireWatch SOSRecordsManagement101 TrainingTakeinventory ofcurrentpaperrecordsDelete oldorunneededemailsTake the 5 -questionRecordsKnowledgeQuizReviewRecordsManagementPolicyCreatefuturerecordshygienechecklistConfirmaccess toshareddrives/foldersWatchshort videoon RecordsDestructionMove orarchiveoutdatedrecordsOrganizeemailsintofoldersClean upyourphysicalworkspaceBookmarktheRecordsManagementWebpageIdentify recordsnearingretention/destructioneligibilitySubmitdestructionforms to CityRecorderNoteproblemareasClean upyourOneDriveDestroyconvenience/duplicatecopiesResolveremainingrecordsquestionsBookmarkRecordsManagementPolicyCreate aretentioncheatsheetConfirmphysical anddigitalsystems areorganized

City of Gresham Records Week - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Identify records that could transition paper → digital
  2. Complete 30 minutes focused records work
  3. Submit oldest over-retained record
  4. Meet with your records Coordinator
  5. Bookmark City General Records Retention Schedules
  6. Clean and restructure digital folders
  7. Mark a file with its destruction date and OAR
  8. Clean up your electronic desktop documents
  9. Delete old voicemails
  10. Unsubscribe from unnecessary email lists
  11. Final sweep of outstanding or missed records
  12. Watch partial or full video of the Records Management Training
  13. Complete questionnaire
  14. Watch SOS Records Management 101 Training
  15. Take inventory of current paper records
  16. Delete old or unneeded emails
  17. Take the 5 - question Records Knowledge Quiz
  18. Review Records Management Policy
  19. Create future records hygiene checklist
  20. Confirm access to shared drives/folders
  21. Watch short video on Records Destruction
  22. Move or archive outdated records
  23. Organize emails into folders
  24. Clean up your physical workspace
  25. Bookmark the Records Management Webpage
  26. Identify records nearing retention/destruction eligibility
  27. Submit destruction forms to City Recorder
  28. Note problem areas
  29. Clean up your OneDrive
  30. Destroy convenience/duplicate copies
  31. Resolve remaining records questions
  32. Bookmark Records Management Policy
  33. Create a retention cheat sheet
  34. Confirm physical and digital systems are organized