CompletequestionnaireBookmarktheRecordsManagementWebpageBookmarkCity GeneralRecordsRetentionSchedulesReviewRecordsManagementPolicyCreate aretentioncheatsheetMove orarchiveoutdatedrecordsFinal sweepofoutstandingor missedrecordsWatch SOSRecordsManagement101 TrainingClean upyourphysicalworkspaceIdentify recordsthat couldtransition paper→ digitalNoteproblemareasIdentify recordsnearingretention/destructioneligibilityMeet withyourrecordsCoordinatorTake the 5 -questionRecordsKnowledgeQuizResolveremainingrecordsquestionsSubmitoldest over-retainedrecordClean andrestructuredigitalfoldersDestroyconvenience/duplicatecopiesUnsubscribefromunnecessaryemail listsSubmitdestructionforms to CityRecorderDelete oldvoicemailsOrganizeemailsintofoldersMark a filewith itsdestructiondate andOARClean upyourOneDriveWatchshort videoon RecordsDestructionTakeinventory ofcurrentpaperrecordsCreatefuturerecordshygienechecklistBookmarkRecordsManagementPolicyClean upyourelectronicdesktopdocumentsDelete oldorunneededemailsComplete 30minutesfocusedrecords workConfirmaccess toshareddrives/foldersConfirmphysical anddigitalsystems areorganizedWatch partial orfull video of theRecordsManagementTrainingCompletequestionnaireBookmarktheRecordsManagementWebpageBookmarkCity GeneralRecordsRetentionSchedulesReviewRecordsManagementPolicyCreate aretentioncheatsheetMove orarchiveoutdatedrecordsFinal sweepofoutstandingor missedrecordsWatch SOSRecordsManagement101 TrainingClean upyourphysicalworkspaceIdentify recordsthat couldtransition paper→ digitalNoteproblemareasIdentify recordsnearingretention/destructioneligibilityMeet withyourrecordsCoordinatorTake the 5 -questionRecordsKnowledgeQuizResolveremainingrecordsquestionsSubmitoldest over-retainedrecordClean andrestructuredigitalfoldersDestroyconvenience/duplicatecopiesUnsubscribefromunnecessaryemail listsSubmitdestructionforms to CityRecorderDelete oldvoicemailsOrganizeemailsintofoldersMark a filewith itsdestructiondate andOARClean upyourOneDriveWatchshort videoon RecordsDestructionTakeinventory ofcurrentpaperrecordsCreatefuturerecordshygienechecklistBookmarkRecordsManagementPolicyClean upyourelectronicdesktopdocumentsDelete oldorunneededemailsComplete 30minutesfocusedrecords workConfirmaccess toshareddrives/foldersConfirmphysical anddigitalsystems areorganizedWatch partial orfull video of theRecordsManagementTraining

City of Gresham Records Week - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Complete questionnaire
  2. Bookmark the Records Management Webpage
  3. Bookmark City General Records Retention Schedules
  4. Review Records Management Policy
  5. Create a retention cheat sheet
  6. Move or archive outdated records
  7. Final sweep of outstanding or missed records
  8. Watch SOS Records Management 101 Training
  9. Clean up your physical workspace
  10. Identify records that could transition paper → digital
  11. Note problem areas
  12. Identify records nearing retention/destruction eligibility
  13. Meet with your records Coordinator
  14. Take the 5 - question Records Knowledge Quiz
  15. Resolve remaining records questions
  16. Submit oldest over-retained record
  17. Clean and restructure digital folders
  18. Destroy convenience/duplicate copies
  19. Unsubscribe from unnecessary email lists
  20. Submit destruction forms to City Recorder
  21. Delete old voicemails
  22. Organize emails into folders
  23. Mark a file with its destruction date and OAR
  24. Clean up your OneDrive
  25. Watch short video on Records Destruction
  26. Take inventory of current paper records
  27. Create future records hygiene checklist
  28. Bookmark Records Management Policy
  29. Clean up your electronic desktop documents
  30. Delete old or unneeded emails
  31. Complete 30 minutes focused records work
  32. Confirm access to shared drives/folders
  33. Confirm physical and digital systems are organized
  34. Watch partial or full video of the Records Management Training