OrganizeemailsintofoldersIdentify recordsthat couldtransition paper→ digitalSubmitdestructionforms to CityRecorderConfirmphysical anddigitalsystems areorganizedTake the 5 -questionRecordsKnowledgeQuizClean upyourphysicalworkspaceNoteproblemareasBookmarkRecordsManagementPolicyWatchshort videoon RecordsDestructionBookmarktheRecordsManagementWebpageWatch partial orfull video of theRecordsManagementTrainingCreate aretentioncheatsheetClean andrestructuredigitalfoldersCreatefuturerecordshygienechecklistFinal sweepofoutstandingor missedrecordsMove orarchiveoutdatedrecordsIdentify recordsnearingretention/destructioneligibilityWatch SOSRecordsManagement101 TrainingMark a filewith itsdestructiondate andOARResolveremainingrecordsquestionsClean upyourelectronicdesktopdocumentsCompletequestionnaireBookmarkCity GeneralRecordsRetentionSchedulesClean upyourOneDriveMeet withyourrecordsCoordinatorDelete oldvoicemailsComplete 30minutesfocusedrecords workTakeinventory ofcurrentpaperrecordsConfirmaccess toshareddrives/foldersDelete oldorunneededemailsUnsubscribefromunnecessaryemail listsDestroyconvenience/duplicatecopiesReviewRecordsManagementPolicySubmitoldest over-retainedrecordOrganizeemailsintofoldersIdentify recordsthat couldtransition paper→ digitalSubmitdestructionforms to CityRecorderConfirmphysical anddigitalsystems areorganizedTake the 5 -questionRecordsKnowledgeQuizClean upyourphysicalworkspaceNoteproblemareasBookmarkRecordsManagementPolicyWatchshort videoon RecordsDestructionBookmarktheRecordsManagementWebpageWatch partial orfull video of theRecordsManagementTrainingCreate aretentioncheatsheetClean andrestructuredigitalfoldersCreatefuturerecordshygienechecklistFinal sweepofoutstandingor missedrecordsMove orarchiveoutdatedrecordsIdentify recordsnearingretention/destructioneligibilityWatch SOSRecordsManagement101 TrainingMark a filewith itsdestructiondate andOARResolveremainingrecordsquestionsClean upyourelectronicdesktopdocumentsCompletequestionnaireBookmarkCity GeneralRecordsRetentionSchedulesClean upyourOneDriveMeet withyourrecordsCoordinatorDelete oldvoicemailsComplete 30minutesfocusedrecords workTakeinventory ofcurrentpaperrecordsConfirmaccess toshareddrives/foldersDelete oldorunneededemailsUnsubscribefromunnecessaryemail listsDestroyconvenience/duplicatecopiesReviewRecordsManagementPolicySubmitoldest over-retainedrecord

City of Gresham Records Week - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Organize emails into folders
  2. Identify records that could transition paper → digital
  3. Submit destruction forms to City Recorder
  4. Confirm physical and digital systems are organized
  5. Take the 5 - question Records Knowledge Quiz
  6. Clean up your physical workspace
  7. Note problem areas
  8. Bookmark Records Management Policy
  9. Watch short video on Records Destruction
  10. Bookmark the Records Management Webpage
  11. Watch partial or full video of the Records Management Training
  12. Create a retention cheat sheet
  13. Clean and restructure digital folders
  14. Create future records hygiene checklist
  15. Final sweep of outstanding or missed records
  16. Move or archive outdated records
  17. Identify records nearing retention/destruction eligibility
  18. Watch SOS Records Management 101 Training
  19. Mark a file with its destruction date and OAR
  20. Resolve remaining records questions
  21. Clean up your electronic desktop documents
  22. Complete questionnaire
  23. Bookmark City General Records Retention Schedules
  24. Clean up your OneDrive
  25. Meet with your records Coordinator
  26. Delete old voicemails
  27. Complete 30 minutes focused records work
  28. Take inventory of current paper records
  29. Confirm access to shared drives/folders
  30. Delete old or unneeded emails
  31. Unsubscribe from unnecessary email lists
  32. Destroy convenience/duplicate copies
  33. Review Records Management Policy
  34. Submit oldest over-retained record