Clean andrestructuredigitalfoldersComplete 30minutesfocusedrecords workBookmarkRecordsManagementPolicyTake the 5 -questionRecordsKnowledgeQuizSubmitdestructionforms to CityRecorderNoteproblemareasIdentify recordsthat couldtransition paper→ digitalMeet withyourrecordsCoordinatorTakeinventory ofcurrentpaperrecordsMark a filewith itsdestructiondate andOARCompletequestionnaireUnsubscribefromunnecessaryemail listsDestroyconvenience/duplicatecopiesWatch partial orfull video of theRecordsManagementTrainingBookmarkCity GeneralRecordsRetentionSchedulesDelete oldvoicemailsClean upyourelectronicdesktopdocumentsSubmitoldest over-retainedrecordDelete oldorunneededemailsOrganizeemailsintofoldersClean upyourOneDriveCreate aretentioncheatsheetCreatefuturerecordshygienechecklistWatch SOSRecordsManagement101 TrainingReviewRecordsManagementPolicyBookmarktheRecordsManagementWebpageFinal sweepofoutstandingor missedrecordsIdentify recordsnearingretention/destructioneligibilityClean upyourphysicalworkspaceMove orarchiveoutdatedrecordsConfirmphysical anddigitalsystems areorganizedConfirmaccess toshareddrives/foldersWatchshort videoon RecordsDestructionResolveremainingrecordsquestionsClean andrestructuredigitalfoldersComplete 30minutesfocusedrecords workBookmarkRecordsManagementPolicyTake the 5 -questionRecordsKnowledgeQuizSubmitdestructionforms to CityRecorderNoteproblemareasIdentify recordsthat couldtransition paper→ digitalMeet withyourrecordsCoordinatorTakeinventory ofcurrentpaperrecordsMark a filewith itsdestructiondate andOARCompletequestionnaireUnsubscribefromunnecessaryemail listsDestroyconvenience/duplicatecopiesWatch partial orfull video of theRecordsManagementTrainingBookmarkCity GeneralRecordsRetentionSchedulesDelete oldvoicemailsClean upyourelectronicdesktopdocumentsSubmitoldest over-retainedrecordDelete oldorunneededemailsOrganizeemailsintofoldersClean upyourOneDriveCreate aretentioncheatsheetCreatefuturerecordshygienechecklistWatch SOSRecordsManagement101 TrainingReviewRecordsManagementPolicyBookmarktheRecordsManagementWebpageFinal sweepofoutstandingor missedrecordsIdentify recordsnearingretention/destructioneligibilityClean upyourphysicalworkspaceMove orarchiveoutdatedrecordsConfirmphysical anddigitalsystems areorganizedConfirmaccess toshareddrives/foldersWatchshort videoon RecordsDestructionResolveremainingrecordsquestions

City of Gresham Records Week - Call List

(Print) Use this randomly generated list as your call list when playing the game. There is no need to say the BINGO column name. Place some kind of mark (like an X, a checkmark, a dot, tally mark, etc) on each cell as you announce it, to keep track. You can also cut out each item, place them in a bag and pull words from the bag.


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  1. Clean and restructure digital folders
  2. Complete 30 minutes focused records work
  3. Bookmark Records Management Policy
  4. Take the 5 - question Records Knowledge Quiz
  5. Submit destruction forms to City Recorder
  6. Note problem areas
  7. Identify records that could transition paper → digital
  8. Meet with your records Coordinator
  9. Take inventory of current paper records
  10. Mark a file with its destruction date and OAR
  11. Complete questionnaire
  12. Unsubscribe from unnecessary email lists
  13. Destroy convenience/duplicate copies
  14. Watch partial or full video of the Records Management Training
  15. Bookmark City General Records Retention Schedules
  16. Delete old voicemails
  17. Clean up your electronic desktop documents
  18. Submit oldest over-retained record
  19. Delete old or unneeded emails
  20. Organize emails into folders
  21. Clean up your OneDrive
  22. Create a retention cheat sheet
  23. Create future records hygiene checklist
  24. Watch SOS Records Management 101 Training
  25. Review Records Management Policy
  26. Bookmark the Records Management Webpage
  27. Final sweep of outstanding or missed records
  28. Identify records nearing retention/destruction eligibility
  29. Clean up your physical workspace
  30. Move or archive outdated records
  31. Confirm physical and digital systems are organized
  32. Confirm access to shared drives/folders
  33. Watch short video on Records Destruction
  34. Resolve remaining records questions